Karuk Tribe – Health Board Meeting
August 12, 2010 – Meeting Minutes
Meeting called to order at 4:09pm by Leeon Hillman,
Treasurer
Present:
Leeon Hillman, Treasurer
Alvis “Bud” Johnson, Member
at Large
Wilverna “Verna” Reece,
Member at Large
Charron “Sonny” Davis, Member
at Large
Absent:
Florrine Super, Secretary
(excused)
Quorum is established.
Agenda:
Verna Reece motioned and
Meeting Minutes July 8, 2010:
Bud Johnson motioned and
Director Reports:
1.) Daniel Pratt, TANF Director:
Daniel is present to review
his written report with the Board. Daniel has three action items. The first one
is out of state travel 9/20-23/2010 for the ATNI Conference in
His second action item is for
Alphonso to travel to
Florence Conrad motioned
and
Daniel then went on to
explain the Yreka TANF site and its new office location that they will be
moving into very soon. The moving date is going to around September 1,
2010. The location is in Yreka near Ellis
Brooks in Yreka.
Daniel introduced Clarence
Hostler to the group for an update to the Council on a sobriety camp that he is
heading up, which is Daniel’s third action item. The total cost for the
sobriety camp is $17,077 but he is looking for partnerships with other
Organizations or Tribe’s for the camp that will help offset the cost. Daniel is
hoping to have approval for the sobriety camp, and at this point approval of
the broken out cost between the only two organizations that have agreed to
participate at this time; the Karuk Tribe and Hoopa Tribe will be a split an
estimated $8,000 per organization. Daniel did note that he is continuing to
solicit other organizations to assist and partner in the event, thus reducing
the costs even further. At this time Daniel will need the Karuk Tribe’s
approval to obligate the funding and move forward for planning purposes.
Clarence explained the
sobriety camp acknowledging that it is a commitment demonstrated and learned at
this type of event and shows that dedication of change in a person’s lifestyle and
direction to their family members, which also creates a spark to encourage
other family members to become substance free. This is a four day camp, onsite,
and provides food, shelter and items as necessary. Clarence’s experience with
sobriety camps especially with Hoopa is to estimate the costs, and he found
that the additional family members that attend are underestimated and he has
now budgeted for this. He noted that there are speakers brought in and those
experienced both personally and professionally explaining how they can connect
with other participants and encourage sharing and openness to generating
change. Clarence also noted that he is inviting other treatment centers and
others that are in treatment. Those individuals are invited to sobriety camp to
see how the support is and the change that is being encouraged.
There will be cultural
activities, including sweat lodges and basket weaving. He has sought after and
invited different backgrounds of cultural leaders to include in educating the
attendees.
$8,538 is the most that the
Karuk Tribe will contribute.
The last ATNI meeting was
held in Sheldon
Florence Conrad motioned
and Bud Johnson seconded to approve Daniel’s report, 4 haa, 0 puuhara, 0
pupitihara.
2.) Eric Cutright, IT Director:
Eric is present to review his
written report with the Board. He presented an action item. It is a contract to
work with GSA to work toward better long distance services. The rates for long
distance calling are high but with the contract he may be able to seek lower
rates. The phone company may request that they pay for not having the contract
any longer but there is no cost for the GSA contract. If the phone services
change carriers by the end of this month then it won’t cost as much. The MOU
number is 10-M-005 between the Karuk Tribe and United States General Services
Administration (GSA). This isn’t for local calls but for long distance calling
services only.
Florence Conrad motioned
and Verna Reece seconded to approve MOU 10-M-005, 5 haa, 0 puuhara, 0
pupitihara.
Eric then distributed a
contract with Shasta Services Inc in the amount of $107,427 for the generator
project. Eric explained the contract and how there is a shortfall of $7k that
is needed in discretionary funding possibly. Eric received all the bids and
worked with the responsive bidders to reduce costs. There are two possible
funding options for the $7k which could be some disaster funding that holds
approximately $20k that
Eric then presented a
membership contract with Health Alliance of Northern California (HANC) for
A membership fee for the one
year use of the services in the agreement is $1,277 that runs from July 1st
to July 1st the following year for conclusion of one calendar year
of membership.
Verna Reece motioned and
Florence Conrad motioned
and
3.) Vickie Walden, Dental Office Manager:
Vickie stood up and
introduced Dr. Milton from the Yreka facility. Dr. Milton stated that things
are moving well at the facility in Yreka. He had a learning curve for the EHR
but he is getting it. He practiced in
4.)
Verna Reece motioned and
Florence Conrad seconded to approve Chad’s report, 5 haa, 0 puuhara, 0
pupitihara.
5.) Mike Edwards, Children & Family Services:
Mike is on travel but his
report is included in the packets for the Council to review.
The resolutions will be tabled
to Thursday’s planning meeting.
6.) Vickie Simmons, Clinical Operations Manager:
Vickie is present to review
her written report. She explained the high lights in her report from the month.
The
Verna Reece motioned and
1.) Rick Hill, KCDC Grant Writer:
Rick is present to distribute
and seek approval of change orders regarding the Head Start building in Yreka.
The modification is for $2,370.95. It is amendment (1) to 10-C-081. The funding
will be coming from Head Start funding that was written for the remodel
project.
Verna Reece motioned and
Dora Bernal seconded to approve amendment (1) to 10-C-081, 5 haa, 0 puuhara, 0
pupitihara.
Rick then presented amendment
(2) to contract 10-C-081 in the amount of $37,735. This amendment is for
spending extra funding that was available from renovations and moved to upgrade
the playground area and install sprinklers.
He went on to present a Head
Start bathroom remodel for
Rick then presented a change
order for the contract to 10-C-109 (1) for an additional $4,045.80 for the
Happy Camp bathroom remodel because they found dry wall rot when they went to
complete repairs.
Rick’s final action item is a
pacific power agreement for the installation of a pole that will service the new
modular that will house KCDC. They are hoping to be in the building by
September.
Florence Conrad motioned
and Bud Johnson seconded to approve 10-A-051, 5 haa, 0 puuhara, 0 pupitihara.
2.) Sandi Tripp, Land Department:
Sandi is present to seek
approval of her action items for the Tribal Council. She presented an update on
change orders to the Anavkaam Construction project. Sandi presented change
order (8) to contract 10-C-070 in the amount of $1822.50. She also had change
order (9) to the same contract in the amount of $800. Change order (8) is to
change out an existing box that had a water valve from plastic to concrete.
Also, adding a chain link fence to the pump house.
Verna Reece motioned and
The next action item is
change order (9) for $800 is due to additional work on Highway 96, concluding
that there clearly be marked painting for legal moving off the highway.
Bob commented that Caltrans
is mistaken regarding the legality of what they are citing and what they are
referring to is incorrect.
3.) April Attebury, Tribal Court Administrator:
April is present to seek
approval for her action items. Tanya distributed brochures for approval by
Tribal Council that they are hoping to have distributed at the Tribal Reunion.
Florence Conrad motioned
and Verna Reece seconded to allow the publication of the brochure, 5 haa, 0
puuhara, 0 pupitihara.
For the NCTCC there are two
representatives from each Tribe. Florrine and Arch both sit on that coalition
and Florrine is on leave. Florrine is unavailable and Arch rarely shows up. He
attends for phone conferences and via phone and is available for phone votes
but attendance isn’t working so well. The meetings rotate every six weeks and
there can be one representative that attends. The next meeting is September 15,
2010 in
Consensus:
April then announced that
there was discussion on the office space in Yreka. April was asked to discuss
this with TANF and she did. April wants to ensure that she still has approval
to have this office space.
Consensus: to allow April
to move into the Elders room in the Yreka building.
4.) Earl Crosby, Watershed Restoration Coordinator:
Earl is present to review his
action items with the Tribal Council. He has an agreement to present for
approval. The agreement is 10-A-052 in the amount of $39,720 for heavy
equipment rental for road decommissioning in the Camp Creek drainage area.
Earl was contacted by USFS
regarding additional work that was needed to be done. The Tribe would get an
additional $108,000. The resolution number is 10-R-092 to the USFS and
Watershed management.
Florence Conrad motioned
and Bud Johnson seconded to approve 10-R-092, 5 haa, 0 puuhara, 0 pupitihara.
5.)
Bob is present to distribute a letter to President Obama based on
the Tribal Advisory Budget Meeting, regarding funding reductions that are
upcoming. The resolution that he had drafted regarding the letter may have
changes or variances from the usual resolution and he will be seeking approval
of that one time change. The problem is that there is a proposed 7% funding
reduction and Bob is hoping to have the resolution and a letter drafted to ask
that the Native American funding NOT be cut. In last years Congress they
formally made an apology to the Native American community and Tribes but if
they aren’t going to acknowledge it then he is hoping to address that in a
strong letter from the Karuk Tribe along with the resolution. He will present
the final resolution back to the Council at their next Planning Meeting.
Leeon asked about Bob
understanding the Trust status issues for the Yreka clinic. Bob would recommend
that Dennis discuss this with the Dept of Interior to see if or when Dennis can
attend the court process. Leeon and
Requests:
1.) Nikki Hokanson, Happy
Nikki is present to request assistance
from the
Committee Reports:
1.)
Closed Session:
Due to the complaints and
advice of the Ceremonial Leaders the Tribal Council once again, advised Tribal
Member #506 that there will be no action until following the ceremonies, and they
will not directly be involved in disagreements, separating themselves from
political and religious disputes, they will administer the funding for the project,
but only support ALL Ceremonial Leaders working together to find a solution
that is suitable for the Tribal Members and families.
Tribal Member #2408
presented information regarding her husbands care and is asking that the Health
Board overturn the provider’s disciplinary action. This was tabled to Thursday
for the EDHHS to complete an investigation and present findings back to the
Health Board.
Consensus: to accept the
investigation done on employee # 9543, as done by the Peer Review process.
Consensus: to deny request
from Tribal Member #295.
Consensus: to refer
request from Tribal Member #633 to the KCLF Program.
The Tribe’s CFO provided
an overview of audit findings and has reviewed an action plan with the Tribal
Council to reflect bringing findings into compliance, immediately. Verna
motioned and Bud seconded to approve the KTHA Corrective Action Plan, 4 haa, 0
puuhara, 0 pupitihara.
Verna Reece motioned and
Bud Johnson seconded to approve out of state travel for
Verna Reece motioned and
Consensus: for the IT
Department to seek other options of a laptop for the Election Committee.
Verna Reece motioned and
Bud Johnson seconded to approve stipend and mileage for two election committee
members to have a booth at the Tribal Reunion, 3 haa, 0 puuhara, 1 pupitihara (
Bud Johnson motioned and
Dora Bernal motioned Bud Johnson
seconded to approve contract 10-C-111 between the Karuk Tribe and Kathleen
Davis, 3 haa, 0 puuhara, 1 pupitihara (
Consensus: to deny dinner
receipt as presented employees that their recent dinner meeting was not
authorized and the entire amount shall be deducted from employee # 4687.
Dora Bernal motioned and
Consensus: for employee # 0506
to review bonding and painting contracts that were approved by the Council to
verify compliance.
Next Meeting Date: September 9, 2010 at 3pm in Happy
Camp, CA.
Bud Johnson motioned and
Respectfully Submitted,
________________________________
Leeon Hillman, Treasurer
Recording Secretary, Barbara Snider