Karuk Tribe
Council Meeting Minutes
November 10
The meeting was called to order at 5:05pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Phil Albers, Vice Chairman
Leeon Hillman, Treasurer
Dora Bernal, Member
Sonny Davis, Member
Alvis Johnson, Member
Verna Reece, Member
Absent
Florrine Super, Secretary
Quorum is established.
The mission statement was read aloud by Verna Reece,
Member at Large.
Approval of the Agenda for November 10, 2010
Leeon Hillman moved and
Alvis Johnson seconded to approve the Agenda for November 10
1) Approval of
the Minutes for October 28, 2010
Dora Bernal moved and
Leeon Hillman seconded to approve the minutes for October 28
2) Swearing in
of new Members
The Election Committee
members were present to announce the election results;
Phil Albers Jr. and Leeon
Hillman both thanked the membership
3) Old Business
None at this time.
4) Eric
Cutright
Eric is present to request
approval to purchase equipment for the new KCDC modular building in Happy Camp;
they are changing to a different vendor than previously approved due to
shipping issues. The cost is $3
Florence Conrad moved and
Dora Bernal seconded to approve the purchase from GovConnection, Inc. 7 haa, 0 puuhara, 0 pupitihara.
His second item is for siding
on the Happy Camp generator building; there are three options and three quotes
for each item. He would like to know if
they have a preference on which siding they want and approval to purchase that
siding from either discretionary or the San Manuel donation fund. He explained the differences between the
options. Fred has installed options for
both on the Maintenance building and it is suggested that they install the same
on both buildings since they will be side by side. Fred’s recommendation is Smart Board Panels;
they are more cost effective
5) Skyler
McNeal
Roxanne introduced the youth
council members present; they are going to voice their opinion regarding having
a Karuk Language Pilot Project in the Yreka School District starting with
Discovery High School first and then expanding to other schools.
It would be good to have the
language taught; speaking the native language will show their pride. It helps you find who you are and helps you
to tell other people about the culture. When
elders speak the language he would like to understand what they are saying to
him; in the past he has not been ready to learn but this is a good time to
learn so they can teach the younger children.
Language class would be a great opportunity for the youth to learn the
language and it would be nice to be able to speak to elders; it would be a
great opportunity. They would like the
request to be recognized so that it can hopefully come to be a possibility.
Phil states the kids
expressed interest in this on their own, it was strong enough that the school
staff and the principal were able to come forward and speak to the Tribe; it
would be a loss to let it slip away and not become a reality. He will be working with whomever he can to
help make that a possibility. Most kids
have expressed an interest in having a teacher on-site; there are also distance
learning possibilities.
Arch suggests that Roxanne
5a) Harold
Peters
He states that he has been to
their meetings many
He states he is not afraid of
taking action against them and is not afraid of what will happen to him if he
does. He needs help with his home and
repairs. Arch states that Michael will
work with him to see if they can help him. Verna states if his home needs repairs he
needs to go to Housing to apply for repairs and/or replacement to his home.
He states it isn’t about his
house; it is about his brothers. If he
has to take matters into his own hands he is not afraid to pick up a weapon if
necessary. There was verbal
confrontation between Harold and members of the audience. Arch asked him to leave the meeting as he is
being disruptive and needs to meet with Michael before going any further. Harold excused himself and Arch apologized to
the audience and states they are available to answer any questions they may
have regarding that matter.
6) Laura Olivas
She is present to distribute
and present her first report as the newly hired KCDC CFO/Operations
Manager. She was on travel when the
first report deadline came forward. She
has two action items this evening.
Holly Hensher’s travel to
Palm Springs in December for ODVW and in January to Nashville
Her second action item is a
request from the KCDC Board to allow Leeon Hillman to continue to serve on the
Board as the Treasurer until Florrine Super is able to assume that position;
Florrine is open to that and supportive; Leeon is willing to fill that role if
approved.
Verna Reece moved and
She states they have changed
their meeting frequency to allow for adequate timelines so that the KCDC Board
can review the director’s report prior to submission to the Council. They will be the Wednesday preceding the
Council Meeting.
7) Emilio
Tripp, Education
Not present
Alvis Johnson moved and
8) Leaf
Hillman, DNR
A written report was included
and
The first is Contract
11-C-017 with Terry Curry Land Surveying in the amount of $19,890 for the Lower
Seiad Creek Mapping Project which will include setting photo control panels at
designated locations along the river and then preparing contour mapping for
project needs. They have selected the
higher bid due to wanting a local contractor on the ground doing the work and
more thorough surveying methods.
The second is Contract
11-C-016 with Jeanette Quinn in the amount of $23,400 to provide Environmental
Education services from GAP funds for FY2011.
She was the sole responder to the RFP and has been doing this work for
many years and possesses a teaching credential.
Verna and Dora reminded them
that they had agreed they were not going to vote on the Contracts until they
have had a chance to read through them.
They have to enforce that; it can only be conveyed to the Directors but
not enforced by staff.
Alvis Johnson moved and
9) Scott Quinn
Scott was present to review
his report that was in the packets. He
congratulated the newly seated Council Members.
He states he told Michael all along he would not be disappointed if he
won
He updated them that a
meeting was held yesterday with FWHA,
Caltrans returned their
contract changes and requested clarification on the language in the letter and
document that they have been working on addressing. They are clarifying that they are concerned
only with the project that takes place at Katimiin.
Verna Reece moved and
10) Robert
Attebery, LIAP
He is present to review the
written report.
He states they are waiting on
their award letter and have had to suspend heating assistance payments until
that arrives as the carryover dollars are fully spent. The letter has been received so they can
start processing applications again; they may not have to make any changes to
the eligibility guidelines at this time, there should be additional funding.
He is trying to get the HIP
homes moving forward by looking at existing homes that are available as an alternative
option to building a home or purchasing a modular. That will fulfill some of those grants that
are on the books.
The GAWEP program has begun
taking on applicants and they have an active participant. He suggests alternatives for the program as
the acronym is not easy to use.
Verna Reece moved and
11) Dion Wood,
TERO
Not present, on travel.
Dora Bernal moved and
Michael Thom seconded to approve Dion’s report.
7 haa
There was a question about
covering the costs of the food handlers’ certificate that Arch and Donna did
recently; it was paid for from the Booster Club as they use those certificates
in raising funds for the Booster Club at the Fair and they require the
certificates.
12) Jaclyn
Goodwin, Grants
She is present to review the
written report.
She does not have any action
items; a $15
She reported on the Language
Restoration Committee’s Strategic Planning process; they are doing an RFP for a
facilitator to conduct that planning; it will not be done before the next grant
is due but will be useful information for future funding.
She states at the Management
Team Meeting they reviewed the Comprehensive Needs Assessment for the communities
to use for their programs. Sue will be
updating an old one and the directors will provide feedback on questions that
will help them before it is distributed.
Verna moved and
12a) Michelle
Charlesworth
She would like to request a
contribution from the Council for $200 to host the Yreka Elder’s Holiday
Party. She hopes to hold it December 3
13) Helene
Rouvier, People’s Center
Written report, not present;
on travel.
She has one action item
included with her report which is Contract 11-C-015 with Tisa Jewell in the
amount of $1,000 to do an onsite library assessment for the Panamnik and
People’s Center libraries.
Dora Bernal moved and Verna
Reece seconded to approve Contract 11-C-015.
7 haa
Verna Reece moved and
14) Ruth
Rouvier, Language
Ruth was present to review
her written report. The word of the
month is kusrah’aaf (a fungus
She does not have any action
items in her report. She states there
will be a Master Apprentice training this weekend in
She met with COS today to
discuss an online language class through distance learning with them. They spoke about options for where the
teacher could be located through tele-conferencing capabilities. They also met with the Youth Council to
discuss the potential language class with
December 8, 2010 at 3pm in
Michael Thom moved and
15) Laura
Mayton, CFO
Laura was present to review
her report.
She has action items for this
evening. The first is approval of the
three position descriptions included in her report. They will be for Michael’s replacement, and a
new ½ time position that will job-share with Linda Zink as she desires to
reduce to ½ time. A budget outlining
these changes was included with her report.
There were some clerical duties for Compliance included as well. The full time position would focus on AP and
Travel and the other would share the remaining duties.
Dora Bernal moved and
She also has action items for
other programs. The first is for
Babbie’s van purchase. At the last
meeting $2
She distributed Babbie’s
grant proposal for her upcoming funding cycle; it is due November 29
The RV Park Tenant Meeting
will be on November 23, 2010 at 3:30pm in the Multi-Purpose Room if they would
like to attend.
Dora Bernal moved and
Verna Reece seconded to approve Laura’s report.
7 haa
16) Erin
Hillman, Administrative Programs and Compliance
There will be a new MOA with
IHS for a Tribal Member in the Etna area as a wastewater and water system has
been funded; she anticipates that will come through soon.
She has received all of the
documents requested for last fiscal year except one; that will be submitted
upon their return from travel.
She distributed another draft
of the Fiscal Policy including the updated cash receipts policy that was
recently approved. She emailed that
again for the benefit of the newly elected Council Members.
She states that Robert gave
an update on the HIP homes and explained that some members qualify for home
purchase grants rather than home replacements are because they are qualified
members who do not own land.
She has had difficulties
splitting her time between
Michael Thom moved and
17) Robert
Goodwin, Self Governance
Written report only, no
action items; he is ill.
Alvis pointed out the damages
on the boat downriver; he reminded them that only Bob, Ron, and Leaf need to be
driving the boat, no one else. They do
not know who was driving it and need to find out, Arch will follow up on that.
Alvis Johnson moved and
Michael Thom seconded to approve Bob’s report.
7 haa
18) April
Attebury, Tribal Court
She was present to review her
written report.
She has an action item that
was emailed. They are the agreements
they discussed with
Dora Bernal moved and
She requested approval for
travel to Nashville
She received booklets from
the Summer Grantee Meeting that the youth attended in
Michael Thom moved and
November 15-16
19) Jim Berry,
KTHA
He was present to review the
written report.
He states they have been in
discussions with they City of
They are getting ready to
renovate the old Head Start building to house their community computer center;
he will meet with IT to identify what is necessary to ensure good computer access
in that facility. They have computers
that will be updated and used in the center; the security coordinator will also
be housed in that facility when hired.
There is a joint meeting
between Tribal Council and KTHA on Monday
He wants to address law
enforcement needs in
He states the pet policy
meetings are coming up next week in each community; Ann is facilitating
those. Dora requested a copy of the
draft policy be emailed to them for review.
He also asked if they have a
good resource for PL280 training and more information that could be useful for
them and could be useful for the County and City staff to be involved in.
20) Fred
Burcell, Construction/Maintenance
Written report only, not
present.
Alvis Johnson moved and
21) TJ Day,
Maintenance
No report submit, not
present.
22) Sara
Spence, Human Resources
The written report was
included in the packets. She provided updates
with the names that were not available at the time the report was drafted; the
Director of Community Services is Annie Smith and the Bookkeeper is Darlene (Snapp)
Silfies.
She requested approval of an
updated Personnel Action Notice form and the Personnel Policy Manual to more
accurately reflect how these forms are processed upon separation from employment.
23) Requests
None at this time.
24) Phone Votes
a)
Request approval
of MOA FY 2011 between eleven (11) tribes that have agreed to utilize the
tribal enrollment numbers, rather than the tribal resident services area Indian
population numbers for finalizing the housing authority’s FY 2011 allocation.
Passed.
b)
Approval of
resolution 10-R-115 authorizing submission of a grant proposal to HUD ICDBG for
$605,000 for Orleans Health and
c)
Request approval
of filling vacancy with Tribal Member candidate. Not passed, pulled.
d)
Request approval
of contract 11-C-010 with Jeanerette Jacubs-Johnny for the Youth Conference
participation in the amount of $125. Funding to come from Circles of Care and
SAMHSA grant. Passed.
e)
Request approval
of contract 11-C-009 with Adrienne Harling to complete grant requirements as
named in the library enhancement grant for the People’s Center. Amount is
$6,600. Passed.
25)
Informational
None at this time.
26) Committee
Reports
None at this time.
Closed Session from 8:08pm to 11:45pm.
Alvis Johnson moved and
Consensus: For TANF program staff
Consensus: For Tribal
Council to research and pursue meetings with
Verna Reece moved and Dora
Bernal seconded to issue a restraining order against Tribal Member #2645’s
spouse banning them from all facilities.
April Attebury will process. 7
haa
Dora states she has
information regarding training related to staff safety that she will forward to
the Human Resources Manager.
Dora Bernal moved and
Directive: For the Human Resources Manager to research
exit interviews as a tool for separating employees.
Verna Reece moved and Dora
Bernal seconded to waive policy and forgive the balance for the forfeited
airline ticket for Tribal Member #3539.
7 haa
Alvis Johnson moved and
Consensus: For Member #D00246 to complete a loan
application to be returned to Tribal Council for further consideration of the
request for assistance. It is possible
the request may be eligible for CHS assistance.
Consensus: For Tribal Council to speak to TERO Director
regarding childcare payment processing to gather additional information.
Consensus: They to meet with TANF Staff to determine
further details regarding Tribal Member #3244 and what options are available to
assist in the matter.
Michael Thom moved and
Michael Thom moved and Alvis
Johnson seconded to approve the position description revisions including a pay
increase for Employee #7260. 7 haa
Verna Reece moved and
Michael Thom seconded to deny travel request to
Consensus: To deny the loan request from Tribal Member #1908.
Michael Thom moved and
Alvis Johnson seconded to approve Resolution 10-R-119 for acceptance of
Consensus: To advertise for three vacancies on the
Election Committee; after the Committee is fully staffed
Directive: For Anna Myers and Lessie Aubrey to counsel
Employee #4249 on vehicle use and the necessity for incident reports.
Crispen stated he would
like the Tribe to pursue other sources of Economic Development and income
generation beyond gaming; there are many opportunities for water treatment and
wind power generation in this area. They
encouraged him to speak with KCDC about his ideas.
Michael Thom moved and
Reminder: Approval from an Executive Council Member
(Chair
Reminder: Employees need to use the mileage logs in the
vehicles and check them for damage before they drive them.
Dora Bernal moved and
Verna Reece seconded to set compensation for Employee #7931 at $48
Dora Bernal moved and
Verna Reece seconded to forgive debt of Tribal Member #1482. 5 haa
Next Meeting: December 23
Meeting adjourned at 11:44pm.
Submitted by,
_______________________________
Arch Super, Chairman
Recording Secretary