Karuk Tribe
Council Meeting Minutes
October 28, 2010
The meeting was called to order at 5:00pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Phil Albers, Vice Chairman
Leeon Hillman, Treasurer
Dora Bernal, Member
Florence Conrad, Member –
5:22pm, excused
Sonny Davis, Member
Alvis Johnson, Member
Verna Reece, Member
Absent
Florrine Super, Secretary
Quorum is established.
The mission statement was read aloud by Verna Reece,
Member.
Approval of the Agenda for October 28, 2010
Verna Reece moved and
Alvis Johnson seconded to approve the Agenda for October 28, 2010. 6 haa, 0 puuhara, 0 pupitihara.
1) Approval of
the Minutes for September 23, 2010
Dora Bernal moved and
Verna Reece seconded to approve the Minutes for September 23, 2010. 6 haa, 0 puuhara, 0 pupitihara.
2) Old Business
None at this time.
3) Patrick
Cleary
Patrick was present to
address the Council and introduce himself as the local candidate for Humboldt
County District 5 Supervisor. He
encourages everyone to vote on Tuesday.
He states if he is successful he looks forward to working with the Karuk
Tribe on their issues. He believes they
have done an outstanding job along the
Phil asked if he is the
incumbent, he is not, the current Supervisor is not running in this
election. Emilio asked what his biggest
concerns are. He states that jobs and
poverty are concerns of his. Ensuring
that the residents are not only working but also earning a living wage that
allows them to contribute to the community is something he would like to see. He states the marijuana growing in the area
is a large concern of his as well.
Phil asked how he would work
toward a stronger or more cooperative relationship with the Tribe. He states that ensuring two way communication
regarding what the County is working on and what the Tribe is working on to
ensure they know what both sides are doing and how they can help each other. He thinks that his coming to
4) Eric
Cutright
He states the majority of his
action items are included in the packet for approval.
The first is procurement for support
and battery backup equipment for the recently approved server for the
Phil Albers moved and Verna
Reece seconded to approve the purchase of equipment from GovConnection Inc. in
the amount of $6,791.64. 6 haa, 0
puuhara, 0 pupitihara.
The next request is to
purchase equipment for the TANF office in Yreka. The amount is $3,562.70 from GovConnection
Inc. from the TANF budget.
Sonny Davis moved and
Leeon Hillman seconded to approve the purchase of equipment from GovConnection
Inc. in the amount of $3,562.70. 6 haa,
0 puuhara, 0 pupitihara.
The next item is to purchase
a used color copier from Ray Morgan with a maintenance agreement for the Happy
Camp TANF office in the amount of $5,745 plus $52.50 per month for five
years. This purchase will come from the
TANF budget as well.
Dora Bernal moved and
Alvis Johnson seconded to purchase a used copier and approve maintenance Agreement
11-A-006 from Ray Morgan in the amount of $5,745. 6 haa, 0 puuhara, 0 pupitihara.
His next item is Agreement
11-A-007 with IHS to conduct beta testing of the BAR Accounts Receivable v1.8,
patch 19 through the Tribe’s billing program.
There is no cost, they detect and report problems to ensure a successful
package also allowing them to gain equipment through IHS. They requested that the document be sent back
to them last week but there was no Planning Meeting scheduled.
Verna Reece moved and Dora
Bernal seconded to approve Agreement 11-A-007 with IHS for billing software
testing. 6 haa, 0 puuhara, 0 pupitihara.
5) Amos Tripp
Not present.
5a) Ashley
Allgier and Alyssa Allgier
They are present to address
the Council and thank the presenters, organizers, cooks, and volunteers as well
as the Tribe for allowing them to have the recent Youth Leadership Conference
in
Leeon Hillman moved and
Alvis Johnson seconded to allow the youth to use the letterhead for their thank
you letters. 6 haa, 0 puuhara, 1
pupitihara (
6) Jim Berry
He was present to review the
written report for the Housing Authority.
He states there will be pet policy meetings held in each of the three
communities for the elder’s homes.
November 16 at 10am in
Phil asked about the
inspection done in
Leeon would like to see a
policy that outlines a checklist of what needs to be checked after a natural
disaster such as this to check fuel lines, foundations, walls, etc. including
all of the Tribe’s facilities. Jim will
bring it up on Monday at the next Housing Meeting.
Jim states that the data
center in Happy Camp will have a walk-through next week and that facility is
nearing completion.
He updated them on the
Multi-Tribe agreement regarding the overlap areas that affect HUD funding and
how that is allocated. The Tribes have
all agreed to use Tribal Membership for the coming budget year as they did last
year. He appreciated their phone vote to
approve that agreement as it was time sensitive. All of the Tribes agreed to the document
language and they will be signed through each Tribe’s individual approval
processes. It was drafted by the
attorney Goodman from
Verna Reece moved and
Leeon Hillman seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
7) April
Attebury
She is not present this
evening as she was injured and could not make it down. Her written report was included in the
packets with no action items.
Dora Bernal moved and
Alvis Johnson seconded to approve April’s report. 7 haa, 0 puuhara, 0 pupitihara.
8) Jim Berry
He was present to review his
report and introduce Laura Olivas as the newly hired CFO at KCDC who will be
starting on Monday. She states that it
has been very eventful over the last week and she looks forward to working with
KCDC, the Board, and all of the programs that KCDC oversees.
The written report was included;
there are no additions to report on. The
new building should be done in a couple of weeks. Alvis will participate in the walk through at
the building. Tomorrow at 5pm is the
Grand Opening for the Yreka Head Start which was newly renovated. They want everyone to see what a fabulous job
that everyone who was a part of the project has done.
Jim thanked the Council for
the last six years at KCDC and is looking forward to his future at KTHA.
Leeon Hillman moved and
Sonny
9) Robert
Attebery
Robert is present to address
the Council and go over his written report.
He has a request for burial
assistance for a Tribal Member who recently passed away in Hoopa. The Hoopa Tribe and Yurok Tribe have been
contacted to inquire about coordinated assistance. The amount of the invoice from Paul’s Chapel
in
He has one other item to
report on that is not an action item, an announcement really. Next month Hazel Joyner will be turning 100
years old and there will be a small party at the multi-purpose room on November
13 to celebrate this milestone. Arch suggests
the Tribe possibly contribute to the event and get back to him regarding that.
They are still waiting for
this year’s CSD budget allocation, the carry-over dollars have almost ran out
in the meantime waiting for the budget.
All they have available right now is for LIHEAP for energy
assistance. There are limited resources
for rent and food voucher assistance.
They had a representative on
site for the HIP homes to provide them with information regarding how that
program can run more smoothly and be more useful for the membership.
10) Dion Wood
His written report was
included in the packets.
He distributed a draft of a
CalTrans Directive issued regarding TERO Ordinances and application to
contracts in their area. He is in
contact with the Tribal liaison to ensure that their concerns are addressed and
heard. It is a step in the right
direction with enforcement of TERO but still not quite far enough.
He thanked them for the
meeting today to go over the Workforce Protection Act.
He suggested adding preference
points to the hiring process to accurately assign values to begin implementing
veteran’s preference. Housing also has a
point system as well in their waiting list program. Sara would like to be involved in the
development of the point system. There
are many examples that can be referenced to ensure that it meets their needs
and they bring them options.
There was also a suggestion
to potentially re-introduce the internal posting process so that internal
applicants could have an initial round of applications where the director could
evaluate if there were qualified employees in-house, if not they could move
forward to gather additional applicants.
Sometimes there are qualified applicants from within who are selected
and could be hired sooner rather than going through the longer posting. The drawback to that system is that a
qualified Tribal member could be overlooked as upper level positions would be
filled with existing employees and only lower level positions would be
available.
They would like to schedule a
planning session to look at the hiring policy, internal postings, veteran’s
preference, and potential point scoring system for interviews. Sara and Dion will work on this and then get
back to them for a date.
He states there are many
changes being proposed in how they administer their childcare programs that are
partially intruding on their rights as self-governance Tribes to set and follow
their own standards for their needs. He
thanked Alvis for traveling to DC with him as the Childcare Block Grant is
coming up for re-negotiation and it could change substantially.
An internal audit was
conducted on his program that brought forward potential areas that need to be
looked at; he is working on those areas to ensure they are doing everything
properly. None of the items identified
jeopardize the program or their funding.
He attended the Siskiyou
County Child Care meeting and was able to see how integral the Tribe is to the
services that the County provides and they were able to increase their
knowledge of how much the Tribe does for the communities they serve. He has been tasked with maintaining the
Tribe’s Tribal Child Care Association of California TCCAC’s website and looks
forward to that.
Alvis states that Dion does a
wonderful job with the amount of things he handles and did a good job
representing them in DC last week.
Verna Reece moved and
Sonny
11) Jaclyn
Goodwin
She was present to review her
written report.
She requested approval of
Resolution 10-R-116 for the Diabetes Grant.
She announced that she
submitted the ICDBG Grant on Tuesday, a day early! She thanked them for their work on that grant
to select a project, and everyone who submitted information for the proposal
and the opportunity to attend the training for that grant. It was great to work with Sue on the grant
and learn from her.
She will be meeting with
Trista to discuss a potential Happy Camp gymnasium project. She is also working with a Tribal Member to
do a mural somewhere in the local community and how it would be able to be
integrated with the school as an after-school idea. She likes the idea of doing panels so that it
could be mobile instead of a fixed location.
The mural design will be youth inspired with the expertise of the
artist.
She also has an acquaintance
who has access to heirloom seeds and would like to do some community awareness
and a community garden activity related to that but she does not know if there
is funding for that or if the Council is interested in supporting that.
Verna Reece moved and
Leeon Hillman seconded to approve Jaclyn’s report. 7 haa, 0 puuhara, 0 pupitihara.
12) Helene
Rouvier
She was present to review her
written report.
She is closing out some
grants and also starting new ones. She
is still waiting to hear on the THPO application and that should be coming very
soon. The National Register Nomination
for Tishawnik ends soon and she has been reviewing the document for any
necessary changes. The Fall Basket
Weaver’s Gathering went very smoothly, they raised about $1,500 from the
raffle; she is open to any ideas for the Spring Gathering. She is working with the
She has identified another
grant to work with Jaclyn on for archival facilities that are needed. She and
Verna Reece moved and
Leeon Hillman seconded to approve Helene’s report. 7 haa, 0 puuhara, 0 pupitihara.
12a) Jack
Jackson
He requested approval from
the Tribe to provide Liability insurance coverage for basketball camp on
November 20-21, 2010 in
Leeon Hillman moved and
Alvis Johnson seconded to approve issuing liability insurance for a basketball
camp November 20-21, 2010 from 9am-3pm, for grades 2-8 from all of the river
schools. 7 haa, 0 puuhara, 0 pupitihara.
13) Ruth
Rouvier
Her written report was
included in the packets.
She has one action item which
is Contract 11-C-011 with AICLS in the amount of $5,010 to provide two one-day
apprentice trainings. They were written
into the grant to provide this service.
Phil Albers moved and Sonny
The word of the month is
pathrih (rain). She predicted it would
be raining today and was correct!
She will have one more
contract for the catering for the upcoming language training at the Health
Board Meeting next week; she will not be able to get it to them before the
meeting for review as it does not close until November 1.
She has been working to
complete all of her grant reports over the last several weeks. She is in year three of the grant; the
objectives were included with her report.
She is also working on some archival storage for preserving and
protecting the items produced through the program.
She states that there have
been requests from
Phil Albers moved and
14) Laura
Mayton
Her written report was
included in the packets; there are a couple of action items.
The first is CRIHB dues in
the amount of $12,460 which is beyond what was originally approved in the
budget when they discussed it.
Her second item is the
amendment to the fiscal policy regarding cash receipts for the Yreka and
Orleans Clinics to address the recent issues.
They are revising the policy to ensure that payments are made when they
can be, without undue strains on the patients; there will be a checks and
balances and a control mechanism to avoid potential theft issues in the future.
Dora Bernal moved and
Alvis Johnson seconded to approve the amendment to the Finance Policy adding
section 8.1 for Yreka and
Her next item is regarding
the reimbursement for the Dental trainings that were approved through a grant in
April. There are three trainings, they
have attended two. They can invoice for
a large portion of the costs, however, there was an attachment missing from the
original agreement that was not signed.
They received attachment B originally, but not A. Attachment A needs to be signed in order to
invoice for the funding. She would like
them to review the document and approve it if they are comfortable with
that. Erin and Bob have not reviewed the
document, but it is time sensitive.
She publicly thanked Leeon
for all of the support that has been gained during his seven years as
Treasurer. He comes to her office at
least once a week to see how things are going, address any potential issues
that are pending, and support her when she needs it. He is very involved in working with the
finance office and she wanted to thank him in public. Leeon was applauded for his service.
Phil Albers moved and
15) Erin
Hillman
Her written report was
included in the packets for their review.
She has one action item which
is MOA 11-M-001 with IHS to support a feasibility study for the deteriorating
community sewer system in Happy Camp including potential discharge into Indian
Creek. They continually review these
deficiencies and then when funding becomes available, as it has often in the last
year due to ARRA, they then go through the funding process for the project.
She has distributed the list
of outstanding contracts to the directors and they have been compliant in
returning them for audit preparation.
She has made the revisions to the Finance policy reorganizing the
contents and incorporating the Indian Preference and contract
procurement/approval processes. After
Council has had a chance to provide input she will distribute it to the
Management Team for feedback.
She attended the Siskiyou
County Natural Hazard Mitigation Plan
stakeholder’s meetings for the development of the county’s Hazard Mitigation
Plan and will be providing them some guidance on that process as the Tribe has
already completed theirs. There will be
regular meetings going forward.
She
has also been contacted by Doug Goodwin to explore the development of a local
search and rescue team; she is researching if there are funds out there for
this.
Alvis Johnson moved and
Sonny
16) Robert
Goodwin
He was present to review his
written report.
He requested approval of a
letter authorizing Arch to sit on the DHHS Secretary’s Advisory Committee
(STAC).
Phil Albers moved and
Florence Conrad seconded to approve the letter authorizing Arch. 5 haa, 1 puuhara (Verna Reece), 1 pupitihara (Sonny
Arch requested approval for
him and Robert to travel to DC for the TBAC Meeting, December 7-8, they will
travel for the week to attend and schedule other meetings during that
time. They will also meet with DOI and
Dennis as well.
He states he is working on
the TRIP report and the BIA Labor Force Report as well; this year the report
has changed and requires a higher level of detail on the report regarding what
the programs do, it will slow down submission of the document as he has to
gather data from the programs.
Florence Conrad moved and
Leeon Hillman seconded to approve travel for Robert Goodwin and Arch Super to
DC, December 5-9, 2010 for TBAC and associated meetings. 7 haa, 0 puuhara, 0 pupitihara.
17) Leaf
Hillman
His written report was
included in the packets; he was present for action items.
His first item is Resolution
10-R-117 for a funding proposal from KRITFWC in the amount of $220,000 to
conduct fish disease studies, spring/summer outmigrant monitoring at Big Bar
and Salmon River fish traps, mid-Klamath tributary Chinook and steelhead
census, Klamath river mainstem and tributary flow studies, Chinook & coho spawing
surveys.
They prepare the documents
after being notified of the grant amount available and then adjust their
budgets and activities to match that, there were two funding notifications this
year with two increases. These are all
projects they reviewed at their meeting earlier this month with staff. The funding enhances existing projects, does
not add new ones.
He requested approval of an
invoice in the amount of $2,346.08 from Peterson CAT. These repairs are through the vendor that
they have a lease purchase agreement with.
Verna Reece moved and
Alvis Johnson seconded to approve repairs in the amount of $2,346.08 from
Peterson CAT for the Watershed program.
7 haa, 0 puuhara, 0 pupitihara.
He has a request letter from
the students working with them on the eco-cultural resources management plan
from UC Berkeley. They would like to
have permission to engage in ecological and ethnographic research investigating
the cultural use plan species diversity in different communities
post-prescribed burns. She would like to
do interviews with elders and work with community members. He appreciates that she is asking for the
Council’s blessing rather than just doing it on their own without any
communication with Tribal staff.
Consensus: For Arielle Halpern to work with DNR and
Tribal Members as requested.
The last item he has is a
purchase from Resource Utilization Company in the amount of $104.01; because it
was for a special project for a funeral, it requires Council approval for those
supplies. A community member donated
land to the Tribe which has been designated as a cemetery in exchange for
allowing them to bury their wife in that location. Laura asked if it was kicked back because it
can’t be coded to his program and needs to come from discretionary. He is not sure but suspects that is the case.
Verna Reece moved and
Sonny
18) Scott Quinn
Scott is present to review
his written report.
He only has one action item;
he reminded them there would be a meeting at 9am in Yreka on November 9, to
discuss the
There was an issue with chips
in the asphalt. They have stated that
they either have to re-seal the road or next time issue them a $40,000 retainer
before they do any work. If there were
funding identified to keep the road open in the winter, either the County or
Forest Service would likely do that work or they might do it under contract and
then that might come into play.
They were approved to do the
cleanup at the Klamath River RV Park for $17,000; if they identify that there
is lead in the paint they may be able to obtain additional funding. The tests have not come back at this point
yet. They have determined there is no
asbestos at this time, unless the pipes have it as there is no vinyl flooring
or insulation or tiles on the roof.
His action item is the pending
agreement with Caltrans for an easement to install a culvert near
Katimiin. The alternative to not
granting the right-of-way is that they will build their own road rather than driving
on the existing road. There will be a
monitor on site at all times to ensure they only go where they are allowed to
be; they have to be watching very closely.
Scott added two clauses to ensure they do not go beyond their
right-of-way by installing fencing and they will pay for the monitor. Leaf is glad they did not approve the
original document, by going through this process it shows to them how sensitive
this matter is.
Florence Conrad moved and Phil
Albers seconded to approve Agreement 10-A-046 with Caltrans for an easement at
Katimiin to repair the culvert with the provisions that Leaf will monitor the
project and Scott will frequent the job as well and the addition of a clause
that the project can be stopped at any time.
7 haa, 0 puuhara, 0 pupitihara.
Dora Bernal moved and
Alvis Johnson seconded to approve Scott’s report. 7 haa, 0 puuhara, 0 pupitihara.
19) Emilio
Tripp
His written report was
included in the packets. He has no
action items.
He reviewed his activities
for the past month. Three descendent
scholarships were approved. One of their
tutors conducted an SAT preparatory session for interested students. The meetings with the schools revealed dismal
budgets and many cuts to the programs and services at the schools.
Florence states there really
needs to be counseling with the students at Happy Camp High School to give them
guidance and advice on deciding where they want to go and what direction they
want to go after high school and getting them involved and excited about their
futures before it’s too late. He states
there really needs to be an integrated youth program to help them succeed, if
they do not have a future for their youth, they have no future as a Tribe. He encourages them to move in that direction
as much as possible for teen centers, after school programs, etc. to keep them
busy and engaged. He states another
challenge is getting youth to the events and vans to transport them in.
November 4, 2010 will be the
trip to
Another suggestion is to
potentially add a Head Start representative to the Education Committee so that
they could be involved in their discussions.
He wanted to wait until after the minutes were approved before
mentioning it. Phil would like to wait
for the committee’s recommendation.
He attended a conference in
He plans to attend another
conference coming up in
Verna Reece moved and
Sonny
20) Fred
Burcell
Written report only, not
present.
21) TJ Day
No report, not present.
22) Sara Spence
The written report was
included in the packets for review.
It included draft documents
to be used for the RV Park Tenants to be approved. There is a rental agreement to be used for
the modular and apartments, rules and regulations for all tenants, and a
disclaimer required by BIA when renting or leasing anything on Tribal
land. The rules and regulations will be
distributed to the tenants as a meeting that has yet to be scheduled.
Dora Bernal moved and
Sonny
She distributed Agreement
11-A-008 with Council Connections/Premier to expand their discount purchasing
program to include all departments and employee discounts rather than only lab
and medical/dental discounts.
Alvis Johnson moved and
Leeon Hillman seconded to approve Agreement 11-A-008 with Council
Connections/Premier for purchasing services.
7 haa, 0 puuhara, 0 pupitihara.
She distributed a proposed
amendment to the personnel policy regarding terminations and the final
personnel action notice completion to more accurately reflect current
practices. It was emailed to the
directors for comment and approval will be requested at the Council Meeting.
The packets were distributed
for the evaluation summaries and the meeting that will be held November 3, 2010
at 1:30pm prior to the Health Board Meeting.
Phil Albers moved and
Sonny
23) Requests
None at this time.
24) Phone Votes
a)
Request approval
of Youth Conference contracts; 10-C-008, 10-C-007, 10-C-006, 10-C-005, 10-C-004
and 10-C-003 all for $125 each for sharing individual knowledge of history and
culture of the Karuk community. Passed.
b)
Request approval
to provide $250 from council discretionary for Tribal Member X01913 funeral
services. Passed.
c)
Request approval
for out of state travel for
d)
Request approval
to have “Vote yes on Measure G” (political) signs posted at tribal offices and
establishment. Passed.
e)
Request approval
to allow transfer of current employee into vacant position. Passed.
f)
Request approval
to pay $7,760 for seed from Pacific Coast Seed, Inc. Passed.
g)
Request approval
to allow “Vote yes on Measure G” postcards to be mailed to the Membership.
Passed.
25) Informational
None at this time.
26) Committee
Reports
The NCIDC Meeting minutes
were included in the packets for informational purposes.
Closed Session from 9:10pm to 10:05pm.
Verna Reece moved and
Leeon Hillman moved and
Dora Bernal moved and
Alvis Johnson seconded to approve reducing the monthly loan payments for Tribal
Member #993 from $150 to $75 and deny the remainder of the request. 7 haa, 0 puuhara, 0 pupitihara.
Tribal Member #677: Not present, no written request.
Consensus: To deny the request from Tribal Member #2647
and potentially refer them to Tribal court for a portion of the request.
The request for assistance
from KTHA Maintenance funding will be reconsidered upon submission of a
specific dollar amount.
Verna Reece moved and Dora
Bernal seconded to revise the travel to Hawaii to only include Dion Wood and
Alvis Johnson for the 2011 World Forum on Early Care and Education in Honolulu,
HI, May 3-6, 2011. 7 haa, 0 puuhara, 0
pupitihara.
Phil Albers and Dora Bernal
plan to work together to review the committee list.
Directive: To send Tribal Member #1421 a reminder of
their outstanding TERO loan balance.
It was suggested to
potentially look at adding a TANF Oversight Committee to hear matters
pertaining to that program prior to Tribal Council.
Directive: To schedule a People’s Center Advisory
Committee meeting and work toward reorganization of that committee to ensure
consistent meetings and attendance and input into matters when necessary.
Dora Bernal excused herself at 10:01pm.
Directive: For the Construction/Maintenance Director to
work toward development of a Facilities Plan for tribal buildings and to work
with KTHA on development of such a plan for their houses.
Consensus: For Social Services and
Next Meeting Date:
November 10, 2010 at 5pm in
Yreka.
Leeon Hillman moved and
Submitted by,
________________________________________
Arch Super, Chairman Recording Secretary, Sara Spence