Karuk Tribe
Council Meeting Minutes
September 23, 2010
Happy Camp,
The meeting was called to order at 5:02pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Phil Albers, Vice Chairman
Leeon Hillman, Secretary
Dora Bernal, Member
Sonny Davis, Member
Alvis Johnson, Member
Verna Reece, Member
Absent
Florrine Super, Secretary
Quorum is established.
The mission statement was read aloud by
Approval of the Agenda for September 23, 2010
Alvis Johnson moved and
Sonny
1) Approval of
the Minutes for August 26, 2010
Verna inquired where the
retina camera and treadmills will be housed.
The camera is portable and they will have to find out from Vickie where
the treadmills will be placed. She also
asked about the phone vote to designate
Verna Reece moved and
Leeon Hillman seconded to approve the minutes for August 26, 2010. 7 haa, 0 puuhara, 0 pupitihara.
2) Old Business
None at this time.
3) Eric
Cutright
He was present to distribute
copies of a Contract he will be requesting approval of at the Planning Meeting
next week; it is not ready for approval as it has not been reviewed but he
wanted to meet the one week review deadline for Council. It is for engineering services to run the
fiber-optic cables to all of the Tribal offices. The HRSA Grant is covering these costs and
will pay for all sites. This will be the
best price they can get for these services since the engineer would be on
site. He has selected the low bidder at
$20,301 which is Sierra National Construction Inc. This contract is for engineering only; no
installation and the costs would not change as long as the power poles remain
in tact.
4) Jim Ferrara
He is present to request
their recommendation to the State Board of Education as being qualified to
teach the Karuk Language in the school system.
He would like to be eligible to serve as the substitute teacher at the
Hoopa school. Sonny asked if he went
before the Language Committee and was reviewed.
Ruth states the Assessment Committee made a recommendation. He was deemed as not being recommended for
the credential by the Assessment Committee; he is present to state that he
believes the process was a failure and he would like the Council to make a
determination. Arch states they will
need to meet with the review Committee Members so they can research the matter.
5) Jim Berry
Jim was present for Ann as
she was out of the office this week. Jim
announced that he is currently working 50% as the CFO at the Karuk Community
Development Corporation and he has also accepted the position of ED at the
Housing Authority and working there 50% time until his replacement is hired.
He states they will be moving
forward on developing the old Yreka Head Start into a computer center for that
community and providing those services to the members out there. They would like to mirror the Happy Camp
computer center. Verna states Housing
employees all recently obtained new computers so there are many used computers
that could be placed in that center. The
Security Coordinator can be in that space as well.
They have initiated contact
with the City of
Verna Reece moved and
Alvis Johnson seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
Leeon states there was a
question in the report for Scott regarding a waiver from Cal-Trans to proceed
with the process and subdivision of the
6) April
Attebury
She is running late.
7) Jim Berry
He reviewed the KCDC report;
he has an addition to the report which is that they have fully repaid the
$127,000 loan back to the Tribe for startup of the K-Rock Aggregate
business. The profit is being deposited
into the KCDC account under a K-Rock line item; they project $40-50,000 and
that would be proposed to go back into the business to either crush more rock
or to purchase scales for the business.
Leeon wanted to be sure that everyone on the Council understands that
those funds go back to the rock and are not available for KCDC expenses.
The modular building for KCDC
has been delivered; they are working on the final stages of the setup and
should be able to move in soon.
He introduced Patty Brown;
she has a grant application for Head Start to be approved. It is the FY 2011 grant for the program from
the Department of Health and Human Services, Administration for Children and
Families in the amount of $514,781. She
attempted to email the grant but it did not go through. This is a continued funding increase based on
the increase they were able to have approved last year. Resolution 10-R-101 was assigned and included
with the grant application. It has been
approved by the KCDC Board at their level and through the review process. The increase to the funding is nearly $25,000
per year.
Jim states Patty has been diligent
at pursuing additional funding for the Head Start program; she secured remodel
funds for the Yreka Head Start and an increase to the base funding for that
program. She obtained a new bus and also
funding to upgrade the Happy Camp playground.
She is also pushing for funding to cover the educational requirements
mandated but not funded for the program.
Sonny
Alvis also has a plaque to be
presented to Donna Goodwin-Sanchez on behalf of the Tribe for 25 years of
service to the Head Start Program. Patti
states Donna is her right hand, left hand, and brain half of the time. She is dedicated and committed to her
position, the staff, the program, and the children. She states everyone should experience having
a co-worker like Donna in their lives and in their program.
Dora Bernal moved and Phil
Albers seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
8) Leaf Hillman
Craig has one item to request
approval of; he is present as the remainder of the DNR staff are meeting with
the EPA Director in
The request is for approval
of Addendum #1 to the Contract with SmartMeme to perform tasks for phase two of
the project in the amount of $15,000 to continue to provide information aimed
at swaying the public opinion in favor of the Klamath Agreements. Phil asked for clarification on what they
actually accomplished in phase one. He
states they met with all of the collaborators funding the campaign and reviewed
the polling data to determine what areas they need to work on for this phase of
the campaign.
Leeon Hillman moved and
He states that next week on
Wednesday, September 29, 2010 they have government to government negotiations
scheduled for 3pm at the Natural Resources Office. On Thursday, September 30, 2010 he will be
doing a voter registration event at Yreka Housing in the afternoon/evening as
well; if they could be present at the event it would be great.
There is also a DNR Staff
meeting with the Council on October 11, 2010 from 10am-2pm; they requested
Craig does his dam update at that time, he states that works well for his schedule. Phil asked about the designation for Bill and
Leaf and if anyone had heard an update on that; it will be done at the staff
meeting next week.
Phil Albers moved and
Jim states he forgot one item
in his report; the KCDC Board approved Pam Burcell returning to KCDC for a six
month period to assist with the transition and he would like to know if she can
stay at the Blue Housing temporarily during that time. She can work around Dr. Willett’s schedule;
Leeon would like Sara to contact Dr. Willett and then get back to Jim about his
feelings on the matter before they make the offer to Pam.
Consensus: To allow Pam Burcell to stay at the Blue
House if she is interested.
9) Scott Quinn
Scott is present to address
the Council; he has one action item. It
is a no cost Addendum to Contract 10-C-047 with Baldwin, Blomstrom, Wilkinson
& Associates extending the end date to December 31, 2010 so they can
complete the work they have started on updates to the Forest Management Plan.
Verna Reece moved and
Alvis Johnson seconded to approve Addendum #1 to Contract 10-C-047. 7 haa, 0 puuhara, 0 pupitihara.
He announced that the Community
Transportation Planning Meetings will be October 4-6 in Happy Camp,
Scott states he will be
putting together an RFP for the RV park to address the electrical issues that
need to be fixed. The tax collector in
He has emailed the Trustee
for the
They have three more
properties going into Trust which means the packages are going forward.
Leeon Hillman moved and
Sonny
10) Emilio
Tripp
He was present to review his
written report. He has two MOA’s for
Junction and
Verna Reece moved and
Leeon Hillman seconded to approve MOA’s 10-M-007 and 10-M-008. 7 haa, 0 puuhara, 0 pupitihara.
He included a letter from
The last day of the fiscal
year is coming up; he is processing book reimbursements before the end of the
year. He purchased copies of the Two
Peoples history book for each of the local schools’ libraries with funding that
needed to be spent by the end of the year.
He met the new principal at
Orleans Elementary, Amanda Platt, who is working part time in three different
schools in the district. He was
nominated to serve on the Orleans Site Council and will be serving in that capacity.
His last item is that the
first Strategic Planning session went very well, he thanked the Council for
their participation and Education Committee members who were able to be
present. He looks forward to the next
meeting, hopefully in November to see what steps they will take and then
request feedback from the Council.
He also states that Dion is
helping cover some of the costs through the Childcare Stimulus dollars
available.
Verna Reece moved and
Leeon Hillman seconded to approve Emilio’s report. 7 haa, 0 puuhara, 0 pupitihara.
11) Robert
Attebery
He reviewed his written
report. He is getting ready for the new
fiscal year, the LIHEAP grant application was submitted and they have expended
over 90% of the funds for this year. The
HIP project in Happy Camp bids have been received; they are working out items
recommended by the engineer to address some foundation issues. He has also contacted the lowest bidder on
this project to find out the timeline on another project that has a tight
turnaround time and is located on trust land.
The SWEEP program was renamed GAWEP, they have one signed up and some
applications pending. They may be
working with those clients to use the STAGE to travel to Happy Camp for
necessary appointments to be signed up for that program.
12) Dion Wood
He distributed copies of his
written report; it was emailed but not included in the packets.
He thanked the Council for today’s
meeting to begin the review of the Workforce Protection Act; he would like to
reschedule a follow-up meeting for that purpose. They would like to schedule it prior to the
October 28, 2010 Council Meeting at 2pm in
He states the NEW grant received
will work in collaboration with the GAWEP and TANF programs to assist those
clients. He will be working on
developing policies and procedures for that program.
He attended the Caltrans
meeting along with Scott Quinn and a workgroup has been formed to put together
a policy prior to the November election cycle.
He participated in a conference call today to be involved in the process
and language written for Caltrans TERO to ensure TERO tax, and on-or-near are
clearly defined for projects in Tribal territory.
He had a site visit for the
childcare program; she made several recommendations which he reviewed with the
Council. He updated them on the upcoming
meetings and budget issues; he will be staying for closed session.
He states the childcare ARRA
funding has been spent with $14,000 on the Math/Science Camp, $20,000 toward a
database, and $5,000 toward the tutors in
Bob states that Dion did a
very good job on providing the ACF information he requested.
Leeon Hillman moved and
12a) April
Attebury
She has several action items
to present this evening.
Bari Talley has requested
insurance coverage for
She requested approval of
Resolution 10-R-111 adopting the revisions made to the Tribal Court Ordinance through
recent meetings with Stephanie Dolan.
They suggest that be done at the Planning Meeting if they want to see
the final copy that day. She will email
it before then.
She requested Addendum #1 to
Contract 10-C-043 with Gary Bess Associates which will
be for the development of a database program to track tribal children from
youth through higher education to keep track of their educational information
and help keep them in school, out of SARB, and working with them and their
parents. It would promote open door
communication with the schools to allow them to provide whatever services are
needed for the kids. The amount of the
added task will be $16,000 from September 24, 2010 through December 24, 2010
and then September 24, 2010 through September 30, 2011 at the rate of $600 per
month.
Laura states they cannot use
the stimulus dollars for this as it has to be spent by September 30, 2010, not
obligated. They can alternatively use
quality dollars for this contract and stimulus dollars for another purpose in
this fiscal year. If they are given
specific permission to do that, that is fine if approved by the funder and
received in writing. They discussed how
the program will work and be used. Dora
would like to move this to closed session for more discussion.
When they conduct the youth
leadership conference they provide honorariums for the presenters at the
conference. There are contracts for Ron
Reed, Alvis Johnson, and Sonny Davis, from the Circles of Care dollars for
cultural brokers/consultants for that conference. She does not have enough copies of them and
they have not been through the full review process yet. She expects there will be more coming through
for approval by next week.
Her last item is regarding
the Circles of Care Behavioral Health team members’ commitment to attending training
in November. The training is in
Alvis Johnson moved and
Dora Bernal seconded to approve travel to Oklahoma, November 1-6, 2010 for
Chuck Lent, Tracie Lima, Joe Snapp, Mike Edwards, and Rivkah Barmore. 7 haa, 0 puuhara, 0 pupitihara.
13) Jaclyn
Goodwin
Written report only, not
present; on travel.
Phil Albers moved and
Leeon Hillman seconded to approve Jaclyn’s report. 7 haa, 0 puuhara, 0 pupitihara.
14) Ruth
Rouvier
Ruth reviewed the written
report and distributed several contracts for approval for the new fiscal
year. This is the third and final year
of the program for masters and apprentices.
There is no huge rush if they want to hold them for the Planning
meeting. Several of the contracts
require waiving of policy allowing employees and Council members to be
contractors as well.
The word of the month is
ikthaxka, it is a verb for the action of hitting something with something else,
such as to hit a deer with a car. This
was especially for Sonny’s latest accident in his car.
She states they received the
award letter for the last year of the grant without having a funding delay this
year. The budget for the current year is
spent out with some small carryovers for the final year.
The Karuk Voices movie will
be shown at the Happy Camp Elementary festivities tomorrow and at a film
festival on October 10, 2010.
Verna Reece moved and Phil
Albers seconded to approve Ruth’s report.
7 haa, 0 puuhara, 0 pupitihara.
15) Laura
Mayton
She distributed her report
for their review and approval; it was not in the packets as she was stuck in an
airport and does not have a laptop.
The first item is to pay
$1,017.42 to Ron’s Car Care for damage to the TERO vehicle from when it was
stolen recently; it will not be submitted as the deductible is $1,000.
Phil Albers moved and
Sonny
The second is approval and
submission of the Indirect Cost Proposal for FY 2011 at the revised rate of
56.53%. The current rate is 66.56% and
equal to actual expenditures in FY 2009, the lower rate is partially due to an
over recovery in FY 2009. There are many
adjustments that go into the calculation.
The advantage of a lower rate is to the programs allowing them
additional dollars for direct costs. The
rate has dropped dramatically since she was hired and it was over 120%. Adding additional programs that fund the pool
have caused the number of programs paying into the pool to be higher. If the rate were paid on all expenses rather
than only salaries their rate would be much lower and closer to KCDC at about
15% which could be something they could look at to allow the programs to have
lower rates and allow for programs that don’t pay the full rate to be housed
with the Tribe. They will review it and
vote Thursday.
She reported on the theft at
the Yreka clinic, once the full investigation has been completed a written
report will be provided to Council. They
would like to discuss that further in closed session.
A memo from Linda Zink was
included requesting that when Council members are approved for travel, that
they submit copies of the conference flyer, email, etc. so she can ensure
proper arrangements are made. Also,
potentially filling out a travel advance form at the meeting and getting
signatures at that time might help also.
She will update them on the
conference she attended and the RV park at the meeting on Thursday.
Verna Reece moved and
Leeon Hillman seconded to approve Laura’s report. 7 haa, 0 puuhara, 0 pupitihara.
16) Erin
Hillman
Her written report was
included and she has action items for approval.
The first is an item for
Helene who is not present tonight; it does not have to be approved tonight, it
can be held over for next week if they would like. It is Contract 10-C-134 for cooking at the
basketweavers conference October 8-10, 2010 for $3,700 ($2,500 for food and $1,200
for labor).
Verna Reece moved and
Leeon Hillman seconded to approve Contract 10-C-134 with Kathleen Davis for
$3,700. 7 haa, 0 puuhara, 0 pupitihara.
Her second item is the IHS
and CSD MOA for the Happy Camp Water System feasibility study as was prioritized
on the IHS deficiencies list prepared each year. 10-M-006 has been assigned in the amount of
$88,000 ($50,000 from IHS and $38,000 from HCCSD).
Dora Bernal moved and
Verna Reece seconded to approve MOA 10-M-006.
7 haa, 0 puuhara, 0 pupitihara.
She reminded them that this
year they added the
Her next action item is a
final Contract with HSU for Sue Burcell to work with the Tribe four days per
week. Contract 10-C-118 has been
assigned. She had distributed the
agreement before and did not bring another copy for tonight.
October 1-14, 2010 there is a
two day emergency preparedness conference in
She has been working on the
Federal CSD grant to have those dollars come direct rather than through the
State so the reporting would be less burdensome; she has found out that if they
did that it would drastically reduce their funding so she is no longer pursuing
that.
She has been working on
merging the Indian Preference in Contracting policy into the Finance Policy and
making other updates that have come up throughout the process. She and Laura are also proposing that contracts
less than $2,000 could be approved internally as purchases are rather than
Council having to review them all. She
has distributed it via email to Council and will forward it to the Management
Team after they are done.
She has been asked to present
the Tribe’s perspective on air pollution at the California Air Response
Training Summit, December 14-15 in
Verna Reece moved and Phil
Albers seconded to approve
17) Robert
Goodwin
He distributed his written
report.
He states he emailed KS Wild
regarding if they would be supportive of a Tribal Reservation as they were so
interested in the Tribe’s Management Plan.
They have returned a letter indicating they would support that; Laura
pointed out that they will support the Reservation with many restrictions and
conditions upon future Council’s to avoid them making any changes. She states she will forward the email to
Council for them to read. He would like
to schedule a meeting to discuss strategies for moving forward on that.
The meeting in
He states the Karuk Tribe and
the Redding Rancheria were the only Tribes who were prepared to sign the online
gaming agreements in
He has been working with Rick
Hill to schedule a meeting with EDA in
Phil Albers moved and
Consensus: Phil will travel to
18) Helene
Rouvier
Written report only, not
present; on travel.
Phil Albers moved and Leeon
Hillman seconded to approve Helene’s report.
7 haa, 0 puuhara, 0 pupitihara.
19) Fred
Burcell
Written report only, not
present.
20) TJ Day
Written report only, not
present.
Sonny
21) Sara Spence
The written report was
included in the packets with no action items for open session.
Phil Albers moved and
22) Requests
None at this time.
23) Phone Votes
24)
Informational
None at this time.
25) Committee
Reports
The NCIDC Meeting Minutes
were included in the packets.
Closed Session from 8:39pm to 10:08pm
Phil Albers moved and
Alvis Johnson seconded to approve Resolution 10-R-110 enrolling seven members
into the Karuk Tribe. 7 haa, 0 puuhara,
0 pupitihara.
Tribal Member #3339: Not present.
The request from Tribal
Member #2643 was referred to the LIAP Program for review and a report back at
the Planning Meeting.
Laura Mayton: provided an update on the theft at the Yreka
Clinic.
Phil Albers moved and
Florence Conrad seconded to approve travel for Regina West to Monterey, October
20-22, 2010 for the CA R&R Conference.
7 haa, 0 puuhara, 0 pupitihara.
Florence Conrad moved and
Phil Albers seconded to approve travel for the TERO Director to Las Vegas,
November 8-10, 2010 for the National Indian Child Care Association BOD and to
Las Vegas, December 8-10, 2010 for the TERO Director and three additional
people (Council or TERO) to the CTER Legal Update Conference. 7 haa, 0 puuhara, 0 pupitihara.
There was discussion
regarding the
Consensus: To deny the loan request from Tribal Member #552.
Phil Albers moved and
Leeon Hillman seconded to approve Florence Conrad’s travel to Palm Springs with
April Attebury and Tanya Busby December 9-11, 2010. 6 haa, 0 puuhara, 1 pupitihara (
Meeting update: The November meetings have been moved as
follows: 11/3 Health Board, 11/10 Council in Yreka, and 11/24 Planning.
Phil Albers moved and Leeon
Hillman seconded to approve Agreement 10-A-062 with
Dora Bernal moved and Verna
Reece seconded to approve Contract 10-C-133.
2 haa, 2 puuhara (Leeon and Phil), 2 pupitihara (Alvis and
Phil Albers moved and
Leeon Hillman seconded to approve a 6-month contract with Tribal Member #1740. 3 haa, 2 puuhara (Verna and Dora), 1 pupitihara
(Alvis).
Phil Albers moved and
Consensus: A physician’s note will be requested for
Council Member #7225.
Consensus: Sonny should address the questions about
vehicles in Housing with the Operations Manager.
Verna Reece moved and
Next Meeting Date:
October 28, 2010 at 5pm in
Submitted by,
_______________________________
Arch Super, Chairman
Recording Secretary