Karuk Tribe
Council Meeting Minutes
July 1, 2010
Happy Camp,
The meeting was called to order at 5:02pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Florrine Super
Leeon Hillman, Treasurer
Dora Bernal, Member
Sonny Davis, Member
Alvis Johnson, Member
Verna Reece, Member
Absent
Philip Albers
Quorum is established.
The mission statement was read aloud by
Approval of the Agenda for July 1, 2010
Verna Reece moved and
1) Approval of
the Minutes for May 27, 2010
Sonny
2) Old Business
None at this time.
3) Mike
Edwards, Child and Family Services
He was present to request
approval of procurement to purchase a new vehicle for his department. It will be from Kendall Subaru in
4) Holly
Hensher, Tribal Member
She is present to request
approval for travel to the Circles of Care Grantee Meeting
Verna Reece moved and
5) Germaine
Smith, Tribal Member
She is present to discuss a
unique situation that she has. She has
requested a new home for quite some time and has been denied
Scott asked if she has spoke
to KTHA and that could be a cost that could be incorporated into the home
project for site work. She states KTHA
advised she should come here tonight; Ashlee has all of her paperwork. Scott is not clear if the property is already
two lots or does it need to be divided.
It is to divide the property into two lots.
5a) Eric
Cutright
He distributed the transcript
of the radio article that aired on NPR regarding the broadband project
possibilities. He distributed it only
for their information.
6) April
Attebury, Tribal Court
Not present, written report
only.
7) Jim Berry,
KCDC
Jim has no action items this
month. He states that he had news from
the Department of Labor regarding their grant application
He asked Emma Lee to give a
brief overview of the activities she has been working on at the
Verna Reece moved and Dora
Bernal seconded to approve Jim’s report.
6 haa, 0 puuhara, 0 pupitihara.
7a) Ann
Escobar, Housing
She followed up on Sami’s
request to fund half of the streetlights for the Yreka parking lot which
totaled $46
Verna Reece moved and
Alvis Johnson seconded to approve Ann’s report.
6 haa, 0 puuhara, 0 pupitihara.
8) Leaf
Hillman, Natural Resources
Leaf is present to review the
written report.
He requested approval of
Resolution 10-R-055 authorizing the approval of the BIA Cooperative Agreement
#ABJ2010042 and associated 2010 California Fire Assistance Agreement Rate letter
submission. There is no funding attached
to it yet
His next action item is Contract
10-C-098 for the Seiad Creek Restoration project in the amount of $81,581 with GeoEngineers
Inc. They have also received
supplemental funding beyond this amount of $30,000 from another source as a
cost share with this one. That will come
to their next meeting.
Leeon Hillman moved and
Sonny
His last item is procurement
to purchase seeds for the watershed program for this year’s field season. The cost is $7,745 from Pacific Coast
Seed.
Craig presented a request for
Contract 10-C-100 with John Salter in the amount of $9
Two of the scoping meetings
are in
Verna Reece moved and
9) Scott Quinn
He was present to review his
written report.
His first item is a road
repair on Itroop. It is Contract
10-C-094 for $30,000 with West Coast Paving and Chip Sealing Inc. It will be done next week.
Verna Reece moved and Dora
Bernal seconded to approve Contract 10-C-094.
6 haa, 0 puuhara, 0 pupitihara.
His next item is Contract
10-C-099 with Lumas Associates for $37,000 for the Transportation Plan which
will be funded by a Caltrans grant. It
is only for a portion of the tasks associated with the grant for community
outreach and surveying. He included the
ranking sheet for how he evaluated the proposals.
Sandi has three change orders
for the parking lot project as previously discussed. CO#1 was to relocate a fire hydrant resulting
in a reduction of $1950. CO#3 was for
the fill needed to address compaction issues resulting in an increase of $9
Verna Reece moved and
Leeon Hillman seconded to approve change order #4. 6 haa, 0 puuhara, 0 pupitihara.
She also requested approval
of Contract 10-C-095 in the amount of $9,900 with Barn Builders Plus, Inc. for
trucking fees for the project to haul aggregate necessary for Phase II, she
estimated high so they may not need the entire amount.
The last item is Contract
10-C-096 with Earl Bryant Trucking for $4,950 also for hauling additional
aggregate for Phase II.
Verna Reece moved and Dora
Bernal seconded to approve Contract 10-C-096.
6 haa, 0 puuhara, 0 pupitihara.
Her last item is
informational to outline their plan for potential landscaping for the
project. They had Hat Creek’s contractor
bid on this work and the amount is $30,000 to $60,000 depending on the
options. It is quite high compared to
Miller Farms; they believe they can go with a lower cost for only $10,000 to
$15,000. They were shocked at the
pricing and will bring it back later for final approval.
Alvis Johnson moved and
Leeon Hillman seconded to approve Scott and Sandi’s report. 6 haa, 0 puuhara, 0 pupitihara.
Florrine Super arrived at 6:15pm.
10) Emilio
Tripp, Education
He updated them on his
activities and meetings over the past month.
He has one action item for closed session.
He states that he has been
working with local schools, and announced that
Verna Reece moved and
Leeon Hillman seconded to approve Emilio’s report. 6 haa, 0 puuhara, 0 pupitihara.
11) Ruth
Rouvier, Language
Not present, written report
only.
12) Robert
Attebery, Low Income Assistance
He reviewed the information
contained in his written report. He is
nearing the end of the fiscal year for his program and has some line items that
need to be expended with small amounts to be carried over. There are over 300 families that have been
helped this year.
They are moving forward on
the HIP home awards that have been pending for quite some time. The flood plain was an issue on one; they
have been advised that the house site is actually above the flood plain so that
is good news. They have posted an RFP
for the replacement home for the Aubrey project which closes July 30,
2010. They are bidding for setup and
delivery but the foundation work will still need to be done. Fred is helping with the construction aspects
as well while Robert handles the administrative portion.
Verna Reece moved and
Leeon Hillman seconded to approve Robert’s report. 7 haa, 0 puuhara, 0 pupitihara.
13) Dion Wood,
Tribal Employment Rights
He was present to review his
written report; his was stapled with Jim Berry’s report. He distributed an attachment regarding the
NEW funding.
He completed the second round
of monitor training for two year certifications. He thanked everyone who helped and especially
Laura O., Elsa Goodwin, and Donna Zook for sack lunches and Kathleen Davis for
Indian Tacos. They are working on
drafting a policy for monitors and will continue with that.
They met with CIMC to discuss
the NEW grant; they have agreed to $39
He announced that the Happy
Camp Library has been closed due to budget cutbacks
Leeon again explained that
the revenues for the tobacco are not as much as everyone thinks; they use those
dollars to sustain the entity and to save the Tribe dollars that they don’t
have to use for supporting KCDC. He
asked if the Yreka library was closed.
Dion states four were kept open including Yreka.
His next item is regarding
the child count for the child care program.
Their reduction will only be about $30,000 and not as high as expected,
he projects they can maintain the level of service they currently have at this
time.
He has been working with KTHA
to propose funding a childcare center for Orleans and will be meeting with the
community members to identify what is necessary to do that and how it could
work for the parents in that area so that it can move forward.
He is excited for the
Math/Science Camps and encourages the Tribal Council to participate if they are
available. He included upcoming meeting
dates as well.
He requested travel to
Verna Reece moved and Leeon
Hillman seconded to approve Dion’s travel.
7 haa, 0 puuhara, 0 pupitihara.
Verna Reece moved and Dora
Bernal seconded to approve Dion’s report.
7 haa, 0 puuhara, 0 pupitihara.
14) Jaclyn
Goodwin, Grant Writer
She was present to review her
written report with the Council.
The HRSA Business Period
Progress Report is her largest project right now and she is working with all of
the Health Staff on that. It is an
update for the fourth year of that funding.
She emailed them statistical
and narrative information regarding both the Health Clinic and Education needs
for the
She was disappointed that the
Robert Wood Johnson Foundation grant for the Summer Camp was not approved; they
seemed disappointed that it was not funded when they told them.
15) Robert
Goodwin, Self Governance
Not present, written report
only.
16) Laura
Mayton, Finance
She distributed her report as
it was not included in the packets. She
has several action items.
The first is replacement of
the EKG machine for the Orleans Clinic in the amount of $3,333.87 from Mid
Valley Medical is the lowest bid from Third Party.
The next is the annual
Darrell Hostler Fund donation. The
amount is $10,000 Lessie would like to remain members for the upcoming year and
recommends approval, they can think about it and then vote at the Health Board
Meeting. Arch recalls that they only
made a donation of $5,000 last year, she will check on that.
Her last item is payment to
KC Mechanical in the amount of $3,113.54 for repairs to the heat pump at the
She is 75% complete on the FY
2011 Indirect Cost Proposal. She also
states that there was water damage to the floor at the
She also distributed a first
draft of a Property Management position for the new property they will be
acquiring and will need to be thinking about.
In the next week she will be distributing an RFP for the upcoming three
year audit cycle.
17) Erin
Hillman, Administrative Programs/Compliance
She distributed information
from the meeting she attended in Hopland regarding a proposal for Tribes to
join together and initiate litigation regarding BIA and OJS’ refusal to inter
into a 638 Contract Amendment to address the PL 280 issues that California
Tribes face. She has not discussed it at
length with Bob yet but wanted them to have it.
She states that the FEMA
dollars have been awarded and there was a press release regarding that in the
Siskiyou Daily News.
She requested their approval
of the rankings for the IHS Sanitation Deficiency System as outlined. The Tribe recommends adding two activities to
the list which are 1) repair of the T connection on Big Rock/Highway 96 in
She also gave an overview of
all of the other projects on the list and pointed out a new issue in Happy Camp
where the high water has exposed the sewer waste water lines in Indian
Creek. Leaf also recommends that this be
moved to the top of the list as it needs to be repaired.
She also distributed the
Contract and Grant Management policy for their review there are some minor
changes for them to review.
She commended Dion for taking
the lead with making sure that the Cultural Monitoring Training has moved
forward and been completed. His efforts
have resulted in three times the number of members getting training as
predicted in the grant which has been great for the reporting on those grant
dollars and provided employment for Tribal Members on the parking lot projects
and the slide. They have exceeded their
projections by three times what they expected.
Leaf states there will be more work coming up once the pool is
established.
She states Ken Reinfeld was
confused by the SWEEP Program being reintroduced; it was determined that they
need to rename the program to address the use of the dollars and ensure it
meets BIA’s standards. The LIAP Committee
will discuss potential names for this program and they will go forward.
Alvis Johnson moved and
Sonny
18) Sami
Difuntorum, Housing
Ann presented the report
earlier in the meeting.
19) Helene
Rouvier, People’s Center
She reviewed the information
contained in her written report.
She states they have hired
two clerks at the center
She asked what their feedback
is on the National Geographic presentation and how they feel about moving
forward. She will put together a proposal
and then they can vote yes or no and if they have any questions they can
forward them to her in the meantime.
Verna Reece moved and
20) Fred
Burcell, Construction/Maintenance
Not present, written report
only.
21) TJ Day,
Maintenance
Not present, written report
only.
All of the written reports
which were set aside were approved.
Alvis Johnson moved and
Leeon Hillman moved and
Florrine Super seconded to approve Ruth Rouvier’s report. 7 haa
22) Sara
Spence, Human Resources
She presented the action
items included with the written report for approval.
The first is Resolution
10-R-074 for final approval of the Tribal Government Code of Conduct for Tribal
Council Members.
The next is a request from
Leeon Hillman moved and Alvis
Johnson seconded to approve the insurance coverage. 7 haa
The last is permission for
the COS Yoga class to be held in the Multi-Purpose Room for the Fall Semester
which would be August 17-December 20
23) Requests
None at this time.
24) Phone Votes
a)
Request approval
of resolution 10-R-072 authorizing ICW Intervention. Passed.
b)
Request approval
of resolution 10-R-071 authorizing ICW Intervention. Passed.
c)
Request approval
of procurement and allow the purchase of new TANF Software from Handel
Technologies in the amount of $ 69,479.00. Passed.
d)
Request approval
of contract 10-C-091 between the Karuk Tribe and Morton Jr. Trucking for Phase
II of the Anavkaam Project. Passed.
e)
Request approval
of contract 10-C-092 between the Karuk Tribe and McCully Logging Inc for Phase
II of the Anavkaam Project. Passed.
f)
Request to
approve the purchase of aggregate from K-Rock Aggregate in the amount of
$22,896.00 for Phase II of the Anavkaam Project. Passed.
g)
Request approval
to authorize Florence Conrad to purchase two otter hides from
h)
Request approval
of resolution 10-R-076 authorizing submission of a grant proposal to the USFWS
in the amount of $25,000. The funding will be to complete needed environmental
reports required for dam removal. Passed.
i)
Request to
appoint Tribal Members #1182 and 88 to the Election Committee and select Tribal
Member # 276 for the third vacancy. All being temporary until November 2010
when full terms will be advertised. Passed.
j)
Request approval
of resolution 10-R-075 authorizing Addendum (2) to the 2010-2014 Multi-Funding
Year Agreement to include $952,396 for fiscal year 2011. Passed.
k)
Request approval
to revise recently approved medical bill invoice for Tribal Member # 892 from
$178 to $194.48 from Third Party. Passed.
l)
Request approval
to revise recently approved loan for Tribal Member # 1482 from $150 bi-weekly
payments, to $150 monthly payments. Passed.
m)
Request approval
to pay remaining balance for Tribal Member # 1035 to Sanders Funeral Home.
Passed.
n)
Request approval
of contract 10-C-090 with Access Humboldt in the amount of $391 to design the
DVD and DVD Jacket for the Karuk Voices videos. Passed.
o)
Request approval
of resolution 10-R-068 authorizing acceptance of the FEMA public assistance
grant in the amount of $28,505.20 for Itroop road repair and migration project.
Passed.
p)
Request approval
for out of state travel for Robert A. Goodwin to
q)
Request approval
to loan Tribal Member #739 $750 with $20 monthly payments. Passed.
25)
Informational
None at this time.
26) Committee
Reports
The NCIDC Meeting minutes
were included.
Closed Session from 8:31pm to 10:50pm
Leeon Hillman moved and
Verna Reece moved and
Assistance request from
Tribal Member #2693 tabled to Health Board Meeting.
Consensus: For Employee #1653 to prepare contract with
HSU for grant writing services and bring back for approval.
Assistance request from
Tribal Member #2266 was denied.
Assistance request from
Tribal Member #1981 was discussed but no decision made.
There was discussion
regarding the procedures for checking items out of the People’s Center
There was discussion
regarding previous tenants who have an outstanding balance to KTHA and why
collections are not pursued. The process
for delinquencies was outlined and reviewed.
The NCAI materials
obtained at the training will be brought in for them to review.
Leeon Hillman moved and
There was an inquiry
regarding the digging of a new pit at Katimiin and where it would be located
and if there is any funding available for that.
They will follow up and bring it back.
Consensus: To allow Hoopa to borrow two of the 10x20
tents for their gathering July 7-9
Florence Conrad moved and
Alvis Johnson seconded to approve travel for Florrine Super to Hoopa July 7-9
Consensus: To discuss the meeting schedule for TANF
staff meetings to ensure Council Member representatives are able to attend.
Consensus: To deny the ad request from the Civil Air
Patrol.
Roll call vote for
termination: Philip Albers Jr. not
present
Next Meeting Date:
July 22
Meeting adjourned at 10:55pm
Submitted by,
_______________________________
Arch Super, Chairman
Recording Secretary, Sara Spence