Karuk Tribe
Council Meeting Minutes
January 28, 2010
The meeting was called to order at 5:10 pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Leeon Hillman, Treasurer
Alvis Johnson, Member
Sonny Davis, Member
Verna Reece, Member
Absent
Florrine Super, Secretary – Excused,
Travel/Sacramento
Quorum is established.
The mission statement was read aloud by
Approval of the Agenda for January 28, 2010
Alvis Johnson moved and
Leeon Hillman seconded to approve the Agenda for January 28, 2010. 6 haa, 0 puuhara, 0 pupitihara.
1) Approval of
the Minutes for December 17, 2009
Verna Reece moved and
Sonny
2) Old Business
None at this time.
3) Craig Tucker
Craig is present to request
approval of Resolutions approving and authorizing the Chairman to sign the Klamath
Basin Restoration Agreement (KBRA) and Klamath Hydroelectric Settlement Agreement
(KHSA) as discussed at the meeting on Monday.
February 18, 2010 is the
signing ceremony; however, the location has not yet been set. The Klamath, Yurok, Klamath Irrigation
District,
Sonny
4) Judge Henry
for April Attebury
A written report was included
from April and Judge Henry is present to go over the action items.
Their CASA Coordinator,
Isaac, is present along with him tonight.
He is about to hold the first CASA Training in Hoopa and there will be a
training Klamath as well. The
On December 21 they met with
the State Leaders of the Tribal Courts.
The State is requesting a nomination of a Tribal Court Judge and
Alternate from the
Jaclyn has the nominations
for the Youth Leadership Committee. She
distributed a list of who submitted and who they are recommending to
appoint. These would be the core group
of youth and they would help recruit additional youth. She, Ron Reed, Emilio, Bob Attebery,
Florrine, and Roxanne met and read through the petitions and made these
recommendations based on age and experience for the officer positions. She has the full applications if they want to
read those.
Leeon Hillman moved and
Florence Conrad seconded to approve the recommendation to appoint Male
Co-Chair: Skyler McNeal, Female Co-Chair: Winona Croy, Vice Chair: Ashley
Allgier, Secretary: Shenai Talley, and Members at Large: Brian Lopez, Michael
Law, David Burlow, Chris Super, Tyler Conrad, Alyssa Allgier, Kevin Harrison,
and Daniela Sanchez to the Youth Advisory Committee. 6 haa, 0 puuhara, 0 pupitihara.
Florence Conrad would like to
know what they plan to do. She states
they plan to hold quarterly meetings and then work on what activities they want
to see. They are also recruiting for
Youth Advisors to work with them as well; that will close in mid-February, it
can be any community member that is interested in helping them organize and do
fundraising.
Leeon Hillman moved and
5) Jim Berry
Written only, he has been
working with the auditors in Happy Camp this week.
Verna Reece moved and
6) Ruth Rouvier
She has several action items
this evening in addition to her written report.
The first is Modification #1
to extend the period of Contract 10-C-002.
They will provide an additional training for the same price initially
approved.
Leeon Hillman moved and
Alvis Johnson seconded to approve Modification #1 to Contract 10-C-002. 6 haa, 0 puuhara, 0 pupitihara.
Her next action item is
submission of a grant to the Seventh Generation Fund in the amount of $5,000 to
support the Language Restoration Committee in their strategic planning
process. She is presenting on behalf of
Hester as she has been working with her on the grant. They are submitting for the Committee as the
Tribe does not qualify as their budget is over $100,000. The grant would be funded to the Committee
and they would administer the Grant.
Laura states they are not a legal entity and would not be eligible to
administer the grant themselves. Ruth’s
understanding is that the Karuk Language Restoration Committee is a stand-alone
entity from the Tribe who operates on their own. The Seventh Generation Fund provides funding
to community based groups. Laura states since
they are a standalone entity, they should apply on their own and not have it
linked to the Tribe.
Ruth presented Resolution
10-R-013 for funding from the Honoring Nations Award Program for the Karuk
Master/Apprentice Language Documentation Project to fund up to $20,000 to
recognize and help disseminate contributions to Native Self-Determinations. It is more of a prize rather than grant; it
is intended for the recipient to share information with other Tribes about what
they are doing. They determine what the
funding will be spent on after it is awarded with great latitude. They requested that she apply for the funding
and would share with other Tribes what they are doing in the Master/Apprentice
Project and the benefits they have received.
She would like to use it to create a video of what they have done; they
could tour or hold a conference to get the information out. Some funding could be used to compensate
those working on the project since many times they volunteer their time. Honors is $10,000 or High Honors is $20,000.
Verna Reece moved and
Leeon Hillman seconded to approve Resolution 10-R-013. 6 haa, 0 puuhara, 0 pupitihara.
The word of the month is chéemyaach which means “hurry up”.
Verna Reece moved and
Leeon Hillman seconded to approve Ruth’s report. 6 haa, 0 puuhara, 0 pupitihara.
7)
He is on travel with
April. Written report only.
8) Dion Wood
He is present to distribute
his written report; he has no action items for them. He included the areas that managers have
requested be discussed at the Supervisor’s training he is working with Sara to
schedule on site possibly in March or April, depending on availability.
The TERO Commission continues
to work on developing and implementing a Karuk Workforce Protection Act. It will also include a Safety Protection Act
that would mirror OSHA; OSHA will be enforced if their own Ordinance is not in
place.
They are also reviewing the
TERO process as they have had two employment termination grievances and one
contracting grievance during the past month.
They will be posting the RFP
for a trainer to come do Cultural Monitor Training in the next week.
The US Census is still
looking for workers; a test date is scheduled for Monday, February 1, 2010 in
Happy Camp and no one has signed up for this; they have practice tests as well
to help ease people’s fears.
He states that the Tribal CCC
came to the Health Board Meeting to discuss the possibility of them
initializing their own crew; there is not enough time for them to submit for
the planning grant as of yet. Verna states
they will always have trouble with providing housing. Dion states they would provide funding to
build barracks through the planning grant.
Ramona states that she is working with them as well and so she would
like to talk to him so they can coordinate their requests.
He has called a meeting for
all entities to come together and discuss Workforce Development to better
understand who is doing what and what each program provides so they can
coordinate with each other and avoid duplication and know where to refer
clients.
He is again doing home visits
for the Childcare Program and providing resources to their child care
providers. There are massive issues with
the State Child Care program; no data for Tribal Programs was included at all
and they are working to address and correct that.
Nationally, they are holding
the conference in
9)
She states the first grant
was submitted this month for the NEH and now she is working on three additional
grants which are the THPO, Library, and IMLS grant.
She is advertising an RFP for
someone to review the Tishawnik report and do additional work on the nomination
at this time.
She and Alvis went to
She just ordered labeling
equipment to update the exhibits. A
donation of Karuk and other Tribal Veteran’s Wall Hanging has been donated
recently from WWI. She also wants to do
an exhibit on Federal Recognition to enhance the display of the gavel. She would also like to do a display on the
She has taken over as buyer
for the Gift Shop for all items other than tobacco and they should start
noticing changes in the shop inventory.
She, Paula, and Verna will be
visiting the
She now has individuals who
will be overseeing the Men’s and Women’s Culture Classes at the People’s Center
after recruiting for quite some time.
Verna heard that she would be
advertising to replace the members of the Museum Advisory Board. Helene states if individuals want to retire,
they can discuss that at their meeting this weekend but she had no plans on
making any changes. Laura states most of
them have terms so that others can participate; they have been inactive and now
have not adopted and implemented the guidelines for the committees.
Verna Reece moved and Leeon
Hillman seconded to approve Helene’s report.
6 haa, 0 puuhara, 0 pupitihara.
10)
She is present to review the
written report for the Grant Writer’s office.
She has been working on a
grant to fund hiring an employee to work with kids to help them apply for
financial aid and get enrolled in school.
She has been working with many staff to get kids in school. It also focuses on preparing the students for
school when they are young as well.
The THPO Meeting is Monday
where they will discuss that grant.
Communities Creating Healthy Environments is another grant available to
address high rates of obesity in children and she will be working with Craig
and Ron on that.
Florence states it is very
important that they get someone into the high schools to help the Native kids
as they are eligible for education funding that non-native students are not;
they need to make sure they know that as well as special needs students who can
qualify. There are many opportunities
out there they need to help them realize what is available and what they can
access to help get them into school. She
is working directly with Emilio on these issues and they are both willing to
help anyone who has questions.
Verna Reece moved and Leeon
Hillman seconded to approve Jaclyn’s report.
6 haa, 0 puuhara, 0 pupitihara.
11)
She presented an update on the
audit; they left today. There were no
findings; there will be one management report issue on grant reporting. She states that there will be more scrutiny
next year on receipts for gas, mini-marts, and restaurants requiring
detailed/itemized receipts. Those will
need to be detailed and VISA users will be responsible for requesting that an
itemized receipt be provided. Another area
they will scrutinize is staff time spent on projects. There will be certifications required to
ensure that they are working on grant projects as funded. She states they will incorporate a new item
on the timesheets for hourly employees and a report that must be filed twice
annually for exempt staff to ensure they are working on the projects they are
receiving funding for.
She has one action item which
is a request from herself,
Consensus: To authorize the Community Yard Sale.
She states that all W-2’s and
1099’s have been completed and mailed out.
She has completed the fiscal part of the UDS report for HRSA. There were a couple of I-9’s not on file for
Council Members but they will not document it as a finding in the audit.
The financial section of her
report focused on how the Tribe has progressed over the past 30 years. She highlighted that they used to hold
fundraisers to pay their bills in 1979 and have now grown to administer more
than 10 major programs with budgets in excess of $300,000 per year each. She states they are accused of being
unethical, not managing their programs well, and never receive any credit for
their good work and they should be proud of themselves for running programs
that continue to receive audits with no findings and recurring grant funding. They encourage her to put that in the Newsletter.
Verna Reece moved and
He passed around the signed
copy of SB670 signed by Arnold Schwarzenegger.
Senator Wiggins forwarded it in a frame with the original
signature. He read the letter forwarded
by the Senator thanking them for their support and acknowledging the input of
the Tribe and the commitment of
12) Sami
Difuntorum
Written only, no action
items.
13)
The written report was
included in the packets.
She has one action item which
is the Land Use Compliance Policy which has been reviewed and edited by
staff. It was initiated to set up a
process to allow for coordination between staff on use of lands to ensure that
land purchased with specific funds are only used for allowable purposes. It can be inserted into the Fiscal Policies
or can be a stand alone policy or it can be incorporated into the Land
Ordinance Scott has been working on. It
was stated that the KTHA Committee has not approved the policy at this time, it
is designed to be a Tribal Policy but
She also included a draft of
an Indian Preference/Contracting Policy.
It has been through the Management Team once and their comments have
been incorporated; it is now presented to them for their feedback and then the
Management Team will comment again. This
will allow for Indian Preference in contracting for the Tribe. KTHA already has a policy in place for their
construction contracts. It is better
than not having a policy in place.
They continue to work on
Emergency Planning; in
The HUD ICDBG Grant was again
not funded. Hester is working on an
appeal, there are a couple of areas they were unfairly rated and
She has been working on the
audit and also preparing for the Special Project’s Group visit to
14)
He is present to review his
written report. He does not have any
additional information to add other than a few meetings and the Forest Service
Meeting held today.
He requested travel for
Leeon Hillman moved and
Florence Conrad seconded to approve the travel for
Leeon Hillman moved and Alvis
Johnson seconded to approve Bob’s report.
6 haa, 0 puuhara, 0 pupitihara.
15) Earl Crosby
Ramona filled in for him as
he is not feeling well tonight.
She requested approval of payment
for water quality testing. She
identified the problems with the matter and ensures it was only a
misunderstanding and it will not happen again.
Roy Arwood moved and Verna
Reece seconded to approve payment to the California Department of Fish &
Game Lab in the amount of $30,194 for water testing services during 2009. 6 haa, 0 puuhara, 0 pupitihara.
She distributed Agreement
10-A-025 in the amount of $3,900 to work with the California Department of
Resources, Recycling, and Recovery to remove tires from Ish-Kayish Ranch. There is a match commitment of the same
amount which will come from the Shop’s Indirect Line Item and any remaining
amount from the EPA GAP Grant. It works
out to a very low rate to get rid of the tires; if they do not have enough
tires at the Ranch to dispose of, they can open it up to the community as many
have mentioned they would be interested.
Fred wants to get rid of the tires.
Verna asked if they will try
to do the recycling event again. She
states that yes, they do plan to do that.
She distributed Contract 10-C-032 with Ridolfi to do a pilot feasibility
study for
Verna asked about the bins
that used to be at Housing that were dumped on a regular basis; Ramona states
that the funder for the grant only funds recycling programs that become
sustainable and since they were not able to generate funding to support it they
had to implement a new project and so they are moving toward a recycling
program that can sustain itself. Scott
asked if KTHA had indicated if they would be willing to subsidize the program
that was going before. Ramona states she
recalls that they were willing to contribute funding toward hiring someone but
did not have a person to supervise an employee to do the work.
Leeon Hillman moved and
Alvis Johnson seconded to approve Contract 10-C-032 with Ridolfi. 6 haa, 0 puuhara, 0 pupitihara.
16) Scott Quinn
He was present to review the
written report and present several action items.
The first was Modification #3
to Contract 08-C-056 with Winzler and Kelly in the amount of $4,652 to provide
assistance in the bidding phase of the
The next item is Modification
#4 in the amount of $3,535 to the same Contract to develop a Storm Water
Pollution Prevention Plan (SWPPP) which is a requirement for the
The next is Modification #1
to Contract 10-C-027 with Winzler and Kelly in the amount of $2,020 due to
additional survey costs necessary for the Itroop Road Extension Project, Phase
II.
Verna Reece moved and
His next item is procurement
to purchase a bus shelter for
He distributed a draft
transit schedule for the upcoming year which will expand the STAGE service; the
cost will be $57,603 for an entire year; they have IRR funding available and
there are grant dollars they can seek for the coming year. He will present this to the Siskiyou Local
Transportation Committee on February 2, 2010.
He should be able to bring a contract back to them next month. He would like to use Stephanie Dolan to review
the Contract for approval and will cover that cost from his program. Sara suggested that he speak to Mike Edwards
about the Court schedule to see if it can help those who need to get to Yreka. He states TANF was going to use the service
for clients as well and buy bus passes.
He distributed a proposed
draft of a Tribal Seal that combines the DNR Logo and the Round Flag Logo into
a round seal. This would become the
Great Seal of the Karuk Tribe. He states
they can take their time and think about it and then vote on another day if
they want to adopt it.
He distributed proposed names
for the many buildings in
17) Emilio
Tripp
He was present to review his
written report.
He included a summary of his
activities over the past month and included the budget information. He states they have dollars available for
book assistance still available and has been working with Dion on potential
candidates through the AVT program. He
was going to request data so that they could mail applications through
enrollment information; he states he did get a list of names, but there is no
way to know if they are currently students.
There is no requirement that they be a full time student, they only need
be attending college in
He has been attending
meetings and working with Higher Education, Secondary Education, Primary
Education, and Head Start. He states
they need to look forward to getting funding for the grant that Jaclyn
mentioned previously; it would be a great help because the students really need
someone to guide them through the higher education process and help them with
getting to college. Their first goal
would be to assist with high school students being ready for college and for 3
and 4 year olds being ready for primary education.
He is getting to know the
staff at
He is learning the school
district system and how to interact with each school system and hopes to build
a better relationship with
Verna asked if the tutoring
dollars that were obligated for descendents were ever used. He states that it has not been used and he
was going to speak to the Education Committee about obligating those dollars
toward scholarships rather than tutoring.
Verna asked if Emilio had
spoken to her about the Basketweaver’s dollars; he states that he would like to
talk to her about that and get something going.
Earl states that last year
Cogie and Kevin did willow cutting at the Ranch and wondered if those dollars
could be used to treat the willows for the weavers and pay them with those
dollars.
18) Fred
Burcell
Written only, not present, no
action items.
Verna Reece moved and Sonny
19) TJ Day
Written only, not present, no
action items.
Verna Reece moved and
20) Sara Spence
Sara states she has nothing
to add to the written report and no action items.
Alvis Johnson moved and Leeon
Hillman seconded to approve Sara’s report.
6 haa, 0 puuhara, 0 pupitihara.
21) Requests
None at this time.
22) Phone Votes
a)
Request approval
of a loan to Tribal Member # 11 of $600 with monthly payments of $200. Passed.
b)
Request approval
of out of state travel for April Attebury to
c)
Request approval
of the revised 2009 KCDC CEDS Document. Passed.
d)
Request approval
of resolution 10-R-001 authorizing submission of a grant proposal to the National
Endowment to increase web presence for the People’s Center and Language
Program. Passed.
e)
Request approval
to provide a loan to Tribal Member #116 in the amount of $400 with monthly
payments of $50. Passed.
f)
Request approval
for out of state travel for Ruth Rouvier to
g)
Request approval
of a loan to Tribal Member # 3512 in the amount of $4,500 with monthly payments
of $300 and balloon payment of $1,000 in February 2010.
h)
Request approval
of contract 09-C-087 between the Karuk Tribe and Rhonda Croy in the amount of
$100. Passed.
i)
Request approval
to change on word in contract 10-C-028 between the Karuk Tribe and LACO
(Warranty with Indemnity). Passed.
j)
Request approval
to pay the Chevron Credit Card accounts effectively immediately and cancel card
services. Employees which use Chevron Cards will be issued VISA card with a
limit of $1,500 per employee (Clarence Barger, Melodee Conrad/Brewington, and
Kristen King). Passed.
k)
Request approval
of bids for the Head Start renovation project. Actual contract will be
presented back to the Council once drafted. Passed.
l)
Request approval
of resolution 09-R-160 authorizing submission of a grant proposal to the
Captain Planet Foundation. Passed.
m)
Request approval
for out of state travel for
n)
Request approval
to assist Tribal member# 1017 with spousal burial assistance in the amount of
$1,000. Passed.
o)
Request approval
of agreement 10-A-022 between the US Census Department and the Karuk Tribe.
Passed.
23)
Informational
None at this time.
24) Committee
Reports
The NCIDC Meeting Minutes
were included in the packets for informational purposes.
Closed Session from 8:44pm to 10:26pm
Consensus: To grant an extension to Tribal Members #3512
and D1394 through February 8, 2010 if allowable through KTHA.
Roy Arwood moved and Leeon
Hillman seconded to approve Agreement 10-A-024 with Marianne Dugan in the
amount of no more than $3,200. 4 haa, 1
puuhara (
Consensus: To supply a letter of support rather than
Resolution for the Seventh Generation Fund grant.
Roy Arwood moved and Leeon
Hillman seconded to move forward with termination of Employee #1379 and
forgiveness of obligations in Agreement 08-A-003. 6 haa, 0 puuhara, 0 pupitihara.
Verna Reece moved and
Florence Conrad seconded to approve travel to Juneau, Alaska, February 18-20,
2010. 6 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and
Consensus: Arch will research the ordinance/policy
regarding KTHA check signers to verify requirements.
Roy Arwood moved and Leeon
Hillman seconded to authorize a payment plan in the amount of $300 per month
for two months for Tribal Member #1013.
6 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and Leeon
Hillman seconded to approve the recommendation of the Election Committee to appoint
Cecilia Arwood, Kristen King, and Michael Thom to the Election Committee with Michael
remaining in the position of Chairman. 6
haa, 0 puuhara, 0 pupitihara.
Next Meeting Date:
February 25, 2010 at 5pm in
Yreka.
Alvis Johnson moved and
Submitted by,
____________________________
Arch Super, Chairman
Recording Secretary, Sara Spence