Karuk Tribe
Council Meeting Minutes
September 24, 2009
Happy Camp
The meeting was called to order at 5:06 pm by Leeon
Hillman, Treasurer.
Roll Call
Present
Arch Super, Chairman – 5:07pm
Florrine Super, Secretary –
5:07pm
Leeon Hillman, Treasurer
Roy Arwood, Member
Sonny Davis, Member
Alvis Johnson, Member
Wilverna Reece, Member
Quorum is established.
The mission statement was read aloud by
Arch and Florrine Super arrived at 5:07pm.
Approval of the Agenda for September 24, 2009
Verna Reece moved and
Alvis Johnson seconded to approve the Agenda for September 24, 2009. 6 haa, 0 puuhara, 1 pupitihara (Florrine
Super).
1) Approval of
the Minutes for August 27, 2009
Verna Reece moved and
Sonny
2) Old Business
None at this time.
3) Guests
None at this time.
4) April
Attebury
Written report only, not
present, no action items.
5) Jim Berry
Written report only, not
present.
Patti has a grant to be
approved by the Tribal Council this evening.
It is the full proposal for next year’s funding. Resolution 09-R-131 has been assigned to the
grant for submission, the amount is $457,625.
It has been reviewed by all necessary employees.
Florrine Super moved and
Leeon Hillman seconded to approve Resolution 09-R-131 for submission of the
grant application. 7 haa, 0 puuhara, 0
pupitihara.
She also announced that they
will be receiving their additional funding they submitted for once it was
revised to a lesser amount; it should be about $168,000.
Rick states that ANA has
funded the large proposal they submitted for recently, he distributed a summary
of the services that will be provided through the grant in the coming years. He hopes to use the CEDS document Jim Berry
has been working on to apply for additional funding in similar areas but has
not received that yet.
On October 6, 2009
representatives from ANA will be on site.
Leeon requested that as soon as there is a time set, they email the
Council so that they know where they should be to meet those individuals.
Verna Reece moved and
Leeon Hillman seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
6) Earl Crosby
Written report only, not
present, no action items.
Florrine inquired why Molli
White and Ron Reed have not been submitting written reports for their
programs.
Alvis Johnson moved and
Florrine Super seconded to approve Earl’s report. 7 haa, 0 puuhara, 0 pupitihara.
7) Scott Quinn
Scott is present to review
his written report; he went over the highlights.
He states he attended the IRR
Coordinating Committee in
He requested approval of a
contract modification to the duration and amount of the contract that they
recently had approved due to additional work being required on Apsuun in Yreka. It is modification #1 to Contract 09-C-076
for an additional $4,297 and extending the end date from August 21, 2009 to
October 16, 2009.
Verna Reece moved and
Sonny
He states that they have been
notified they have been awarded a Caltrans Environmental Justice grant for
about $166,000. There are some
modifications that need to be made regarding limitations on indirect costs for
wages that were included in the original proposal. He will meet with Laura to discuss that
further and determine what those changes will be.
He submitted the document
drafted by Dennis regarding the recent ARA case decisions that are ongoing.
He requested approval of
Contract 09-C-086 to conduct survey work on the Tebbe property in Yreka with
Gregg Neitsch of North States Surveying, not to exceed $4,000. He did an RFP and received no responses so he
contacted agencies and requested that they submit their hourly rates and he
selected the lowest. The date is
incorrect; the end date should be March 24, 2010.
He requested approval of
Resolution 09-R-139 rescinding Resolutions 07-R-058 and 07-R-065 which granted
the BIA right of way on
Verna Reece moved and
Alvis Johnson seconded to approve Resolution 09-R-139. 7 haa, 0 puuhara, 0 pupitihara.
Sonny
8) Ruth Rouvier
Ruth was present to review
her written report. She requested that
Sonny read the phrase of the month since he was the contributor. It is “payook nu chuuphiti ikriivshav kuma kuusrah”
which translates to “we’re meeting here on the first quarter moon.”
She states she is closing out
the first year of the Language Grant; they now have 14 Master/Apprentice teams
working on the Language. She has not
received the continuation grant award for next year and hopes that is all well. She states there are several attendees at the
Happy Camp language meetings and they are taking place in Yreka as well.
The Teacher Credentialing
Bill has passed and continues to be on the Governor’s desk, unsigned. He has 45 days to act; if no action is taken
it will become a law.
They are starting up their
oral language project and had their first meeting recently. There was an article on the front page of the
Times Standard on either Sunday or Monday and that should be helpful. The article resulted in some offers for
support for the project as well.
Florrine Super moved and
Leeon Hillman seconded to approve Ruth’s report. 7 haa, 0 puuhara, 0 pupitihara.
9) Robert
Attebery
Robert was present to review
his written report. He reviewed the contents;
he states they will be making some changes to their program guidelines since
they do not know the status of their grant at this time.
Florrine Super moved and
Leeon Hillman seconded to approve Robert’s report. 7 haa, 0 puuhara, 0 pupitihara.
10) Dion Wood
Dion was present to review
his written report.
He states that they raised
$1,200 from their TERO raffle thanks to the Finance Committee for selling the tickets;
they will work on getting more sales next year.
TERO is working on revisions
to their policies and procedures.
He requested approval for
travel to Reno, NV to attend the Council for Tribal Employment Rights Workplace
Protection Training which will be held September 29-30, 2009; he would like to
attend to get information and take Roy Arwood and Alvis Johnson along with him
so that they can move forward with enacting an Ordinance that can become Tribal
Law for the organization.
Florence Conrad moved and
Sonny Davis seconded to approve travel to Reno, September 29-30, 2009. 5 haa, 0 puuhara, 2 pupitihara (Roy Arwood
and Alvis Johnson).
This impacts the budget
meeting because it is scheduled for Monday and has already been rescheduled
once and must be done by the end of the fiscal year which is Wednesday. There will still be a quorum for the meeting
without Roy, Florrine, and Alvis at the meeting.
He states he has been invited
to attend the KTHA Construction Meetings and thanked them for inviting him;
they are working very hard on many projects.
He again mentioned that TERO
intends to request an increase to the TERO Tax from 1% to 2%. Arch asked if he spoke to KTHA and Finance
about this increase. Laura again stated
it will result in increased costs to the programs since most Contractors adjust
their proposals to account for the TERO Tax.
It should not be an issue as long as it is communicated up front. He would like to have a list of pros and cons
before they decide.
They will be holding Construction
Monitor training with CSD funds; DNR, KTHA, TERO, and Human Resources will all
be working together on this project so that they can have a streamlined process
for monitors.
He went over the State and
National childcare issues they are facing and working on. Patti has been working on this with him since
it fits in with Head Start as well.
There are requirements for them to work with other Tribes and they are
pursuing that relationship. He and Laura
Olivas recently attended training to obtain information about the CCDF ARRA
funding and how to spend those dollars and use them for.
He developed a working
relationship with Lucinda from NCAI and she is excited to have him work with
them on Veteran’s Issues and TANF Re-authorization. He was invited to attend the Annual Meeting
in
Alvis Johnson moved and
Sonny
11) Sami
Difuntorum
Written report only, not
present.
12) Erin
Hillman
Written report only, not
present.
Verna Reece moved and
Sonny
13) Rick Hill
Rick was present to review
the written report that was submitted for the Grants Office. They received a $40,000 grant from Blue
Shield to support HHS programs. Hester submitted
a grant to the Northern Sierra Rural Health Network (NSRHN). Rick states he has been working on a project
to fund a water system expansion but has been unsuccessful on that, he recently
received notification that there are additional dollars available and will be
working with KTHA to re-submit the proposal for $700,000 toward that
project. Hester has been researching
additional Health Program funding; she will be on site next week. He states he will be transferring to KCDC
four days per week on 10/1 but plans to still help the Tribe with anything they
may need.
Rick spoke about the
challenges related to the Health Program and seeking grant funding and the
amount of administrative/overhead associated with the projects and the already
over-scheduled health program staff trying to work all of that into their time. It is a challenge to say the least.
Verna Reece moved and
14) Laura
Mayton
Laura was present to review
her written report with the Council; she distributed the draft of the Indirect
Cost Proposal; she will request approval at the budget meeting on Monday. The majority of her time has been obligated
to this because the forms have been changed quite a bit and she did not attend
the trainings that went over the changes.
She does not have any
additional items to discuss with them and no action items tonight. The budget meeting is scheduled for Monday,
September 28, 2009 at 4pm in the Conference Room. It will be a dinner meeting. She plans to distribute the budgets and go
over only the highlights and changes to avoid the meeting being as lengthy as
it could be.
Verna Reece moved and
15) Robert
Goodwin
The written report was
included in the packets for review.
Carrie was present to request approval of Resolution 09-R-138
authorizing the adoption of the Karuk Tribal Fishing Ordinance which was
distributed at the Planning Meeting last week.
She states that he wasn’t sure if they had reviewed the document as of
yet.
He also has a request to
change the Resolution template once again so that there is a footer included on
the document that has the Resolution number on it as well to avoid any
confusion with what signature page goes with which Resolution.
Florrine Super moved and
Sonny
Sonny
16) Fred
Burcell
Written report only, not
present.
Verna Reece moved and
Alvis Johnson seconded to approve Fred’s report. 7 haa, 0 puuhara, 0 pupitihara.
17) TJ Day
Written report only, not
present.
Alvis Johnson moved and
Sonny
18) Sara Spence
The written report was
included for review. There are no action
items this evening for open session. The
comments from the Tribal Reunion were included with the report so that they
could review them.
Verna Reece moved and
Approval was requested for
the Fall 2009 Newsletter to be printed and mailed, it was distributed at last
week’s planning meeting for review.
19) Requests
None at this time.
20) Phone Votes
a)
Request approval
of resolution 09-R-136 authorizing ICW Intervention. Passed.
b)
Request approval
of resolution 09-R-135 authorizing ICW Intervention. Passed.
c)
Request approval
of resolution 09-R-134 authorizing ICW Intervention. Passed.
d)
Request approval
of procurement and authorize the purchase of chip seal from Tri-American in the
amount of $1,617.00. Passed.
e)
Request approval
of resolution 09-R-132 authorizing assurance to the Secretary of Interior that
the Karuk Tribe will meet or exceed applicable health and safety standards
related to the planning design and construction of the parking lot project.
Passed.
f)
Request approval
to allow employee #1017 to receive earned 24 hrs. in annual leave and to remind
employee that he is to review his own records and track his own leave. Passed.
g)
Request approval
to change insurance carriers from Blue Shield to Blue Cross of California, for
the Tribal Employees. Passed.
h)
Request approval
of resolution 09-R-129 authorizing submission of a grant proposal in the amount
of $156,485.00. Passed.
i)
Request approval
of agreement 09-A-035 between Environmental Law Foundation and the Karuk Tribe.
The agreement includes authorizing employee #1988 to sign on behalf of the
Tribe. Passed.
21)
Informational
None at this time.
22) Committee
Reports
The NCIDC Meeting minutes
were included for their information.
Closed Session from 7:28pm to 9:48pm.
Leeon Hillman moved and
Sonny
Consensus: To locate a third-party attorney to submit an
opinion on the proposed partnership.
Consensus: To offer the
Tally Vote: Approval of Contract 09-C-085 with Kathleen
Davis not to exceed $4,110 per year. 3
haa, 2 puuhara, 2 pupitihara (Sonny
Verna Reece moved and
Alvis Johnson seconded to loan $1,000 to Tribal Member #1013 to be repaid at
the rate of $500 per month. 5 haa, 0
puuhara, 2 pupitihara (Verna Reece and
Consensus: There is no limitation against an employee sitting
on more than 2 committees so long as their Supervisor approves.
Loan request from Tribal
Member #1853 was tabled to Thursday.
Loan request from Tribal
Member #2902 was tabled to Thursday.
Roy Arwood moved and Florrine
Super seconded to donate $500 toward the Pow Wow at
Consensus: There appears to be issues with lack of
attendance by directors at the Council Meetings and many written reports only. There have also been too many phone votes for
matters that are not able to be fully considered without discussion amongst
Council Members. Reminder needs to be
issued for both items to the directors.
Next Meeting Date:
October 22, 2009 at 5pm in
Submitted by,
__________________________________________
Arch Super, Chairman
Recording Secretary, Sara Spence