Karuk Tribe
Council Meeting Minutes
July 23, 2009
The meeting was called to order at 5:03 PM by Leeon
Hillman, Treasurer.
Roll Call
Present
Leeon Hillman, Treasurer
Sonny Davis, Member
Alvis Johnson, Member
Verna Reece, Member
Absent
Arch Super, Chairman
Florrine Super, Secretary
Roy Arwood, Member
Quorum is established.
The mission statement was read aloud by Verna Reece.
Approval of the Agenda for July 23, 2009
Alvis Johnson moved and
Sonny
Approval of the Minutes for June 25, 2009
Consensus: To table the minutes to Thursday, there were
no hard copies in the packets.
1) April
Attebury
Written report only, not
present.
2) Patti Brown
Patti is present on behalf of
the Head Start Program; Jim is not present, his written report and financials
were included in the packets.
She would like to request
their approval of a funding application for increased Head Start base funding
to increase their service to the children to a full 5 days per week.
Resolution 09-R-104 was
distributed authorizing the submission of a request for a permanent base
funding increase allocation from the Office of Head Start, Health and Human
Services 2009-ACF-OHS-CI-0097 in the amount of $36,161.
It was approved by the KCDC
Board and reviewed by Erin and Laura.
She states they received
today the ARRA COLA and quality dollars they requested.
Verna Reece moved and
Leeon asked if Bob could let
the Council know what loans are available through KCLF to be offered to low
income Tribal Members. Bob states that
they are issuing loans of $500 or less to Tribal Members right now for
emergency needs. If the individual
receives and repays their loan, they can also receive an additional $500 loan
and the loan is reported on their credit report which can help them. They can be used for any emergency purpose. The payments are very low but the interest
rate is high but he is unsure exactly what it is. Laura states the whole purpose was to be
competitive not a predatory lender; Bob states it is comparable to what they
charge at payday advance locations.
Laura states that if the interest is 10% or less, it would be better
than the Tribe for the members.
3) Jennifer
Goodwin
Her written report was
included for approval.
Alvis Johnson moved and
Sonny
4) Dion Wood
Dion was present to review his
written report with the Council.
He states today he was
approached by an individual from the Siskiyou Historical Society recruiting the
Tribe to be a part of their county-wide brochure they are putting
together. The brochure will include all
museums in
He states they have expended
about 75% of their grant; they will likely have a rollover at the end of
September. He states he submitted the
updated plan and he expects acceptance and an award letter in October for future
funding.
He states he is getting ready
for the
Kindergarten Camp will be
August 17-21, 2009 in Happy Camp.
He had proposed implementing
toy libraries in the communities with the ARRA funding that was awarded, he has
not gotten feedback from the Council regarding this and if he doesn’t hear
anything, he will begin working on that.
Verna asked how it would work. He
states that expensive toys that kids enjoy playing with but that the family
can’t afford to purchase would be signed out like a book. If it is destroyed they would be responsible
for it. The County already has one in
He distributed a copy of the
State memorandum that was distributed to all agencies encouraging them to work
with the Tribal agencies in their areas.
That will be a great help for referrals and building their relationships.
He is working on developing a
child and adult food program like they have for Head Start to be reimbursed for
the meals, it is a large bureaucracy however and he is moving ahead on that.
There have been 21 summer
youth workers in the offices this summer, it has been a challenge to keep them
busy but it has been successful with getting the kids training and getting help
for the staff as well.
He states the TERO Commission
had dedicated $2,500 for raffle prizes for the
He states he has been
attending the construction meetings at Housing and that has been helpful for
communication. He has been collaborating
with many different programs on services that can be provided and making sure
that the people who need services are getting to the right places. He states he is working on putting together a
Construction Monitor Training. They are
working on their TERO polices and procedures as well.
The TERO Commission has voted
to raise the TERO Tax fee to 2%; he is not requesting approval at this time but
would like to discuss that at an upcoming meeting. It would increase costs to programs because
vendors raise their rates based on the higher fee.
Verna Reece moved and
Alvis Johnson seconded to approve Dion’s report. 4 haa, 0 pupitihara. 0 puuhara.
5) Sami
Difuntorum
A written report was included
in the packets.
Verna as the newly appointed
Housing Committee Liaison distributed an updated listing of the Committee
Members and their term beginning and ending dates. She states that when the Housing Ordinance
was revised to extend the terms from 2 years to 4 years, it was assumed that
the term lengths for those members would be updated. That is not clear at this point so she is
requesting that they extend them to match the four year term lengths. They will discuss it Thursday when the
remaining Council Members are present.
Alvis Johnson moved and Sonny
6) Ruth Rouvier
Ruth was present to review
her written report.
She requested approval of
Contract 09-C-072 with Roy Arwood to serve as an apprentice to Alvis Johnson’s
Team. This was the only application
received. It has been reviewed for
approval. They would have to waive the
policy exclusion for
She states they have had
training in Yreka, and everyone seems very energized and excited about
spreading the knowledge they are gaining.
She states that all of the reviews have been very positive.
She states that AICLS has
offered 10 scholarships to the Language is Life Conference which will be held
September 5-6, 2009 in
She states
She will have a speakers
circle at the
The phrase of the month in
her report is Faat ikupaveenahiti (what are you up to)? Tamara selected it and Sonny translated it to
“what are you doing”?
7a) Jennifer
Goodwin
Jennifer was running late;
she has one action item in her report that she will be moving to closed
session. She asked if they have any
questions about her report. She has just
been getting everything ready for her departure. They approved her report before she arrived.
7)
Alvis Johnson moved and
8) Rick Hill
Rick was present to review
the written report for the grant writers.
He distributed draft plans
for the new clinic building they are working on submitting for. This would be located on the property at the
The written report states
that the HRSA CIP funding for $386,815 has been received for implementation of
the IT
They will be pursuing funding
to add a third wing to the Administration Complex in the amount of $605,000 to
house Education, LIAP, and TANF offices all in the same location.
Alvis Johnson moved and
Sonny
8a) Will
Harling
He states that is has been
advised that MKWC work with the Tribe and Forest Service to establish formal
working relationships together. He has
been working toward that and forwarded the document to Bob for review. He would like to formalize the process for
notification when they will be doing work to avoid causing any conflicts and
how they can work together on funding.
Bob has forwarded it to internal staff for review but is has not been
looked at as of yet. He does not seek
approval tonight; he just wanted to bring them all a copy of it so that they
can read through it. He states it would
be a good time for him to get feedback from them about how they are doing and
what they think about their work.
The agreement contains no
commitments from the Tribe; it is all things that they are committing to
do. He states that anything they have
done that was not culturally sensitive or could have been done better, he wants
to know about it so that they don’t have any issues like that in the future.
9)
The CSD ARRA funding is being
delayed since the State has not passed their budget yet. They will receive a contract about two weeks
after that is finalized. Their funding
has been secured. She states there was a
site visit from CSD to audit the program, everything sounded like it would be
fine.
Clarence Barger will be
meeting with Lessie, Dr. Burns, Kristen and her to go over the emergency
response plan for the Tribe. Kristen
states that they will be going to another training next week for the clinics to
be linked together for emergency preparedness.
She distributed Resolution
09-R-105 supporting local to local broadcasting in
Verna Reece moved and
Her second action item is a
grant proposal for Babbie for the Senior Nutrition Program in Happy Camp for
$15,000 to support food costs for that program.
Resolution 09-R-107 has been assigned to the grant.
Verna Reece moved and
10)
Laura is present to review
her written report.
Her first item is related to
a recent purchase of rock for the Happy Camp parking lot project; she has an
agreement to be approved obligating $50/load of the delivery fee to go to the
Tribe to cover the Tribe’s portion of the work for delivery. Agreement 09-A-031 has been assigned and it
has been reviewed.
Her second item is related to
the Yreka Smoke Shop and how much time the Maintenance Crew spent developing
that site and getting it started. She
asked Fred for an estimate of how much staff time was spent on that project; it
would be valued at about $18,731. She
would like to have an addendum approved for the agreement with KCDC to repay
that amount as well; it will not change their payments but will increase the
amount of time for it to be paid in full.
This would address the potential audit issues as well and avoid
obligation of discretionary dollars. The
original agreement is 09-A-028.
Her next item is related to
the preparation of budgets for the upcoming fiscal year and scheduling a
meeting with the Council for mid to late September since she will need time to
meet with the directors. Monday,
September 21, 2009 at 4pm was scheduled with dinner.
She states that they will
need to decide about Darrell Hostler soon since the payment has been
invoiced. They can discuss that
Thursday.
Alvis Johnson moved and
Sonny
11)
Bob was present to review his
written report.
He only has one addition
which was the Tribal Summit he attended this week in Chiloquin to discuss the
KBRA, it was productive and Hoopa is now on board with the agreement, they also
began the session to discuss fishing rights for the Tribe.
He states it was suggested by
a fellow staff member that he not attend the meeting on August 4, 2009 in
Consensus: For him to cancel his travel to
12) Earl Crosby
Ramona is present on behalf
of Earl to review the written report which was submitted.
Contract 09-C-059 with MKWC
for the Mussel Study was again presented for approval. It was presented on July 2, 2009 but not
approved. There were issues because
there was a USFW grant and Americorp work to be done and how their tasks and
hours break down. MKWC is their employer
and they will be paid through two sources (Americorp and USFW) for different
tasks done at different times. The
funder is aware of the situation and has approved the budget modification. The funding will be awarded to MKWC for the hours
spent on the mussel study. The amount of
the Contract is $4,500.
13) Scott Quinn
Written report only, not
present.
14) Fred
Burcell
Written report only, not
present.
Alvis Johnson moved and
Sonny
15) TJ Day
TJ was present to report on
his activities, he did not submit a written report.
They have been completing
finish work on jobs such as the Smoke Shop, the Clinic façade in Yreka,
shelving at Oak Knoll for files kept there and general maintenance work. He thanked the Council for the newer vehicle,
it has broke down a couple of times (it is under warranty) and was fixed by
Ford. He also thanked them for the
summer youth workers.
He installed the water tank
in the International to water the roads.
He has questions about the
Alvis Johnson moved and
Sonny
16) Sara Spence
Written report only, no
action items.
17) Requests
None at this time.
18) Phone Votes
a)
Approval of
procurement and authorization to allow TANF to pay for a portion of the McBroom
and Sons for packing services. Passed.
b)
Approval of
Agreement 09-A-029 between Siskiyou Telephone and the Karuk Tribe. Passed.
c)
Approval entering
into an agreement with Brass Knuckles Promotions. Passed.
19)
Informational
None at this time.
20) Committee
Reports
The NCIDC Meeting Minutes
were included for review.
Closed Session from 8:14pm to 9:13pm.
Alvis Johnson moved and
Consensus: To table the request from Employee #9798 to
Thursday’s meeting for consideration.
Verna Reece moved and
Alvis Johnson seconded to hire Tribal Member #3319 to fill in as the Education
Program Coordinator while they continue to recruit for the Education Program
Coordinator position. 4 haa, 0 puuhara,
0 pupitihara.
Consensus: To pay Tribal Member #2115 for time spent on
their pack test training.
Florence Conrad moved and Alvis
Johnson seconded to approve $200 toward Descendent #AGM’s request. 4 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date:
August 27, 2009 at 5pm in
Yreka.
Meeting adjourned at 9:14 pm.
Submitted by,
_____________________________
Leeon Hillman, Treasurer
Recording Secretary, Sara Spence