Karuk Tribe
Council Meeting Minutes
May 28, 2009
The meeting was called to order at 5:02 pm by Arch
Super, Chairman.
Roll Call
Present
Arch Super, Chairman
Florrine Super, Secretary
Leeon Hillman, Treasurer –
late 5:07 PM
Verna Reece, Member
Alvis Johnson, Member
Roy Arwood, Member
Quorum is established.
Roy Arwood read the mission statement aloud.
Approval of the Agenda for May 28, 2009
Alvis Johnson moved and
Florrine Super seconded to approve the Agenda for May 28, 2009. 5 haa, 0 puuhara, 0 pupitihara.
1) Approval of
the Minutes for April 23, 2009
Florrine Super moved and
2) Swearing in
of Sonny
Arch announced that Sonny has
been re-appointed to the remaining time in the vacant seat until November. He was sworn in and read his Oath of Office
aloud. Elsa Goodwin and Scott Quinn were
present on behalf of the Election Committee for the swearing in. There will be cake served with dinner.
3) Old Business
None at this time.
4) Judge Henry,
Tribal Court
He is present to address the
Council and update them on the services they are providing to families and
children. They will be holding clinics
in the coming months in each of the three communities. He distributed copies of the flyer that has
been produced.
Leeon Hillman arrived at 5:07 PM.
He states that with the
Council’s assistance they developed and approved the Family Code outlining
marriage, divorce, and custody services for Tribal Families. At the Clinics they will go over what
services the Tribe can provide related to Family Services. Arch asked if the Social Services Program is
aware of these expanded services being provided by the
Robert states that there is a
draft Probate Code that was submitted to BIA and rejected and needs some
changes; he would be interested in working with Judge Henry on that document
and getting that revitalized again and possibly having them move toward
providing some expanded services. Judge
Henry states the
The Clinics will be in Yreka
on June 8 and July 13; Happy Camp on June 25 and July 24; and
He also has April’s written
report due to the fact that she has a scheduling conflict this evening. She will be available after 9pm if
necessary. They state they will approve
her written report later when they reach her place on the Agenda.
5) Eric
Cutright, IT Department
Eric has two contracts for
approval at this evening’s meeting. They
are between the Tribe and the Housing Authority; one is a lease for a portion
of the old hardware store in Happy Camp; another for a joint construction
venture. They plan to construct a secure
computer room that will be fireproof, out of the flood plane, and maintain
power for continuation of operations during outages (it affects Yreka and
Orleans RPMS access if Happy Camp is out, especially now due to Electronic
Health Records) in that facility.
The Lease has been assigned
Agreement Number 09-A-023 for a twenty five year lease with the Karuk Tribe
Housing Authority with no monthly cost associated with the lease. The second document is Memorandum of
Agreement Number 09-M-013 to accompany the Lease Agreement for the remodeling
activities that will take place and be funded by both the Karuk Tribe and the
Housing Authority.
Arch asked that he outline
the additional costs that will be associated with the remodel. He states they currently estimate the cost
will be $267,000 total including a 5% contingency cushion, the majority of the
costs will be for electrical, generator, battery backups, fiber-optic lines to
the Administration Office. Arch states
that he understands there are costs beyond this amount; Hester states that HRSA
has required that they include an additional amount for contingency and
explained the reason for that.
Roy Arwood moved and Verna
Reece seconded to approve Agreement 09-A-023 and MOU 09-M-013. 7 haa, 0 puuhara, 0 pupitihara.
6) Holly
Hensher, Naa Yura Yee Shiip Program
Holly was present to address
the Council and request approval of an MOU with the Humboldt County District
Attorney’s Office. Number 09-M-012 has
been assigned to the document. It is an
agreement for her program to work together with the County to increase
communications between the Tribe and the DA’s Office and foster education of
their mutual constituents for multi-level training, in-services, and
presentations. Roundtable meetings are
held to address many issues beyond Victim Witness that relate to the Tribe and
higher level issues beyond her program.
There will be a signing ceremony on June 17, 2009, there will be many
representatives present at this signing and all Council Members have received
invitations to the event.
Florrine Super moved and
Leeon asked if there needs to
be a formal appointment for a Tribal Representative. Currently Holly and Kim Dodge attend the
meetings; her thought was that if there were issues beyond her familiarity and
expertise, she would call in those programs to discuss the issues. A Resolution is not necessary to appoint a
representative.
6a) Sheila and
Gary Super, Tribal Members
They are present to address
the Council to speak to them about the Small Business they have started for
themselves. They are interested in
Tribal support to begin utilizing their services for auto detailing. The name of the business is Super Auto
Detailing; they distributed price sheets to them for review. They have a shop where they can do two
vehicles at a time; they have a partner who helps as well. They would like to do more advertising if
possible as well and any help they can provide with purchasing news ads, Chamber
of Commerce membership fees ($75 plus $35 flyer printing fee for distribution),
fees to establish a website, etc. They
state they will keep their ears open for options that can help them.
7) Earl Crosby,
Department of Natural Resources
Written report only, not
present, no action items.
8) Scott Quinn,
Land and Transportation
He is present to review his
written report with the Council. He
reviewed the contents of the report so that the audience could hear what he has
been working on.
He has two action items for
approval this evening; the first is purchase of rock from K-Rock Aggregate in
the amount of $75,593 to be utilized for their project which includes the rock,
delivery fees, and Tribal tax which is the lowest bid.
Alvis Johnson moved and
Sonny
His next action item is
related to the annual negotiation for the IRR Transportation funds; they
generally have issues with Tribes that have larger land bases. The existing authorization is set to expire
and he suggests getting the California Tribes together to advocate for their
needs now when they are developing the legislation through negotiated
rulemaking, he has invited Terry Supahan to speak to the Council regarding this
matter this evening. He states that they
have known for about a year that the Tribes need to unite for the
transportation act reauthorization; there are differing opinions as there are
other Tribes advocating for legislation that would not benefit the Tribe.
Scott would like to work with
the HCTTC to develop a California Tribal Transportation Coalition; the fee is
$1,000 per month for a six month period to secure the lobbyist FBB Federal
Relations from DC; these funds would be required to be paid from discretionary
as it is for lobbying. So far
Laura outlined the budget, as
they are well aware funding is very tight this year. Scott asked that they remember this
legislation directly affects their funding formula and future possibilities for
the program.
Arch asked that he outline
their travel to the Fee to Trust meeting next week; Scott states they (he and
Arch) will be attending a quarterly meeting next week in
Consensus: Arch will attend the Fee to Trust meeting
with Scott Quinn in
Verna asked about having
speed bumps installed in the Orleans Housing community as they did in Yreka;
Scott states it would need to be added to their next project schedule and he
will need to know amounts and details.
They are speaking of
Florrine Super moved and
Leeon Hillman seconded to approve Scott’s report. 7 haa, 0 puuhara, 0 pupitihara.
9) Robert
Goodwin, Self Governance
He was present to address the
Council and distribute his written report.
He has one action item which
is approval of Resolution 09-R-068 regarding the Carcier decision and their
opposition to repair the law since that language can directly impact them and
their fee to trust applications; he will distribute this in DC next week while
he is there with Sami Difuntorum.
He reviewed the contents of
this written report. July 1 he will be
required to travel to
July 28-August 1, 2009 he
also plans to attend Enrollment training to see what the system has to offer
and how it can be expanded to assist with the development of their BIA Labor
Force numbers. He would like to see how housing,
employment, education, LIAP, TANF, and other programs can tie into the
Enrollment system. There can be modules
for each department for their information on the network but then the system
can create comprehensive reports that will assist them with addressing program
needs fully.
Leeon Hillman moved and
Sonny
Leeon Hillman moved and
Verna Reece seconded to approve Robert’s report. 7 haa, 0 puuhara, 0 pupitihara.
10) Jennifer
Goodwin, Education
Jennifer was present to
review her written report. She has no
action items this evening. She reviewed
the information contained in her report for the audience.
She states she has mailed 159
higher education grant and student rent voucher applications; she has copies
with her tonight as well; the deadline is July 31, 2009. They have received $2,000 in funding from the
California Indian Basketweavers Association (CIBA) for basket classes in Happy
Camp. She will be attending graduations
and possibly speaking at the
Verna Reece moved and
Leeon Hillman seconded to approve Jennifer’s report. 7 haa, 0 puuhara, 0 pupitihara.
11) Robert
Attebery, Low Income Assistance
He was present to review his
written report; he states that Lisa was concerned about their budget and where
they are at with their funding; they have spent 97% of their energy assistance
funding this year, Erin states that is good, they had twice as much money this
year and it is not good to have a balance close to the end of the year; they
will be re-allocating some unspent dollars from another line item to carry them
through the end of the year.
Roy Arwood moved and Leeon
Hillman seconded to approve Robert’s report.
7 haa, 0 puuhara, 0 pupitihara.
12) Erin
Hillman, Administrative Programs & Compliance
She was present to review her
written report and provide updates; she has no action items.
She has received three
applications for the Part Time Grant Writer position; they are waiting on
additional information before scheduling interviews.
She is hopeful they will be
funded at 100% for their CSBG Local Plan/ARRA funding; the local Tribes have
been given until July 31 to submit their contracts for the CSBG pass through
funding. She is working on compiling the
CSD Community Action Plan survey results that were received. They received the State’s allocation letter
for the TANF funding. She participated
in interviews for the
She states she attended many
breakout sessions during the Self Governance Conference; she states the special
caucus of California Tribes was the most interesting regarding the elimination
of the adult dental reimbursements from Medi-Cal; they are working to develop a
strategy to assist with the impact of that being cut from the budget. The Deputy Director of IHS McSwain, Margo
Kerrigan, and Hanki Ortiz were all in attendance. She has forwarded follow up information to
Robert Goodwin regarding this. Lessie
has been gathering information from her staff as well for submission on this
matter.
She states they submitted a
list of HIP home needs for ARRA funding; they used the Housing Authority
waiting list to meet this need, they have not been selected for funding due to
the fact that there are four outstanding HIP homes that have not been
completed, Hoopa was also in DC advocating very hard for that funding. She states they only had a couple of hours to
submit the information and she was not hopeful that they would receive funding.
She states that they did
receive funding to upgrade the HVAC systems and assist with installing a
generator at the Administration Office Complex through IHS.
She has been working with
individuals to fulfill the requirements of their NAGPRA grant since they have
had very little interest in the People’s Center Coordinator position.
Verna Reece moved and
Florrine Super seconded to approve
13) Dion Wood,
Tribal Employment Rights
He distributed his written
report for their review. He has only one
action item.
He states they have expended
27% of their childcare funding; they look good for the remainder of the
year. He continues to research use of
the stimulus dollars they were awarded; he plans on implementing the toy library
and doing grants for providers to improve the quality of care provided to
children.
August 17-21, 2009 they will
be holding Kindergarten Kamp in Happy Camp again; he hopes to expand this to Yreka
as well. He is also working with Head
Start to plan for the
He continues to work on
collaborating with local, state, and national organizations regarding childcare
issues; he is thinking of using CATG to bring their issues forward regarding non-collaboration
in the state of
The feds will be holding a
training institute in
He states he needs to do more
outreach and education with Council because earlier when a Tribally owned
business approached them, they were not referred to TERO which is where they
should be sending those individuals to help them with certifying and growing
their businesses.
He states they had a good
turnout at the Amkuuf Smoke Shop Grand Opening in Yreka; there was a Navy Jet
that flew over (out of coincidence) that was very exciting.
He is hopeful they will
receive 12 youth slots in each county; there will also be an additional
allocation from the
He has been meeting with
other TERO programs to collaborate and it is very helpful for them. The National TERO Convention is July 26-29,
2009 in
Roy Arwood moved and Leeon
Hillman seconded to approve travel for Donna Goodwin-Sanchez and Babbie
Peterson July 26-29, 2009 for the National TERO Convention. 7 haa, 0 puuhara, 0 pupitihara.
Also, TERO has installed a
second vending machine in Happy Camp at the
Florrine Super moved and
Leeon Hillman seconded to approve Dion’s report. 7 haa, 0 puuhara, 0 pupitihara.
14) Ann Escobar,
Housing Authority
Ann was present to review the
written report for KTHA; Sami is working to prepare the necessary grant
applications for the NAHASDA Competitive Funding, she hopes to have the
application done by Monday and will be traveling to DC next week as well; the
written report is outdated since it was submitted 3 weeks ago due to travel
schedules.
She states the Yreka HVAC
renovations should be starting tomorrow (the old swamp coolers will be
re-distributed in Housing to Elders/Low Income members);
She requested approval of the
2005 IHP revisions for budget modifications that were included with the report.
Florrine Super moved and
Leeon Hillman seconded to approve the revisions to the 2005 IHP. 7 haa, 0 puuhara, 0 pupitihara.
Verna Reece moved and
Leeon Hillman seconded to approve Ann’s report.
7 haa, 0 puuhara, 0 pupitihara.
15) Hester
Dillon, Grants
She is present to review her
written report with the Council. She has
two action items.
The first is information from
Lessie Aubrey regarding the HRSA funding that she briefly mentioned
earlier. At the Health Board meeting
their goal was to accomplish 3 projects through that funding for $386,815; HRSA
is making capital improvement funding available for one time improvements and
EHR infrastructure. There is not enough
funding available to accomplish all three original projects so Lessie
prioritized the projects to move forward with the IT project in Happy Camp and
the storage issues in Yreka and not purchase a modular for Orleans, there may
be additional funding available separately they can apply for.
She distributed Resolution
09-R-071 along with Lessie’s letter authorizing the submission of a grant in
support of Health and Human Services to the Health Resources and Services
Administration’s (HRSA) Capital Improvement Program (CIP) in the amount of
$386,815.
Leeon Hillman moved and
Her second action item is a
radio invoice received in response to the annual request from the auditors for
all attorneys to respond to them regarding any pending legislation. The cost is $306.87 for the time spent to
prepare the letter. 410816 is the
invoice number. That is similar to some
of the other law firms’ fees; Stephanie however only charged $30!
Leeon Hillman moved and
Alvis Johnson seconded to approve payment.
5 haa, 1 puuhara (Roy Arwood), 0 pupitihara.
Verna Reece moved and
Leeon Hillman seconded to approve Hester’s report. 7 haa, 0 puuhara, 0 pupitihara.
16) Ruth
Rouvier, Language
Written report only, not
present, no action items. The phrase of
the month is Nipipshinvarih (I forget).
Florrine Super moved and
Leeon Hillman seconded to approve Ruth’s report. 7 haa, 0 puuhara, 0 pupitihara.
17) Laura
Mayton, Finance
She distributed her written
report as she was on travel last week.
She states the bad news is
that there will be cuts to Denti-cal for the clinics; she has also received
notification of a possible elimination of EAPC; the alternative to this is that
they will receive additional HRSA funding for the next two years that may be
able to offset this and possibly increased IHS Compact funding. Unfortunately, there will be no increase in
Contract Support Costs for the increased IHS funding which is being opposed by
Tribes of course. There will be a
meeting in
Alvis Johnson moved and
Sonny Davis seconded to approve travel to Phoenix, Arizona, June 10-11, 2009 for
Laura Mayton. 7 haa, 0 puuhara, 0
pupitihara.
Her second action item is
regarding the current court case that is pending; in order to have standing the
Tribe must have paid California State Sales Tax in order to have standing in
the case, which they have. She included
a copy of the statement she prepared and that she is comfortable submitting;
she would like Council approval of the statement before she submits it to them.
She states they are now
receiving their funding from both the State and Feds for the TANF program. Sales for the Yreka Smoke Shop have
increased, they will start paying back their debt in July, however, there will
be costs associated with the Federal Cigarette Tax that was approved based on
inventory they have, and they will recover that over time as they re-sell the
product at the rate of $0.61/pack. The
costs for the cartons went up $5/carton.
Verna Reece moved and
Florrine Super seconded to approve Laura’s report. 7 haa, 0 puuhara, 0 pupitihara.
18) April
Attebury, Tribal Court
Her written report was
distributed by Judge Henry earlier.
19) Jim Berry,
Community Development Corporation
He was present to review his
written report; he has no action items this evening.
He has a couple of items to
add; they have been approved for $300,000 for the KCDC Modular Building; they
had their first grant conference regarding the EA’s necessary to start
construction and will be working on that.
They have gotten a checklist and he will work with Erin and Scott since
they have been through the process before.
An EIR was done in 2004 with KTHA constructed their
He has been working with the
Smoke Shop Manager to develop Policies and Internal Controls for the shop; they
can be shared with Laura when those are ready; they will begin repaying the
debt in July for that facility as well; it will start at $1,000 per month, then
increase to $2,000 per month, and then increase that amount as much as possible
so that they can get it repaid as quickly as possible.
Jim would like to renovate
the portion of the
He states that the Babe Ruth
League with teams from all of the communities approached him regarding the All
Stars Game and if the Tribe is interested in purchasing advertising for the
brochures; they have purchased a full sheet in the past; the cost is $150, a
copy of their last ad was included as well.
Leeon Hillman moved and
Verna Reece seconded to approve Jim’s report.
7 haa, 0 puuhara, 0 pupitihara.
20) Fred
Burcell, Maintenance and Construction
Written report only, not
present, no action items.
21) TJ Day,
Maintenance
Written report only, not
present, no action items.
Leeon Hillman moved and
Florrine Super seconded to approve TJ’s report.
7 haa, 0 puuhara, 0 pupitihara.
22) Sara Spence,
Human Resources
Her written report was
submitted and she reviewed the contents of her report.
She requested approval of
Resolution 09-R-072 and Agreement 09-A-024 with AmeriFlex (Colonial) to
administer the Karuk Tribe’s Cafeteria Plan.
This was previously handled by AFLAC but they have switched carriers and
this will replace the previous plan.
Leeon Hillman moved and
Florrine Super seconded to approve Resolution 09-R-072 and Agreement 09-A-024
with AmeriFlex. 7 haa, 0 puuhara, 0
pupitihara.
She asked if they would like
to advertise in this year’s Fair Guide; they purchased a whole page last year;
the cost is $599 and they can use it for to promote the
She distributed Contract
09-C-046 with Schlumpberger Consulting Engineers, Inc. in the amount of $18,950
for the Happy Camp Generator Project.
The procurement was approved at the last meeting.
Leeon Hillman moved and
Sonny
She also reported that she
and Laura were able to negotiate with Meritain Health to end the Administrative
Services Agreement for the dental and vision insurance early for 50% of the fee
they were initially indicating would be due (without the assistance or cost of
attorneys).
Florrine Super moved and
Leeon Hillman seconded to approve Sara’s report. 7 haa, 0 puuhara, 0 pupitihara.
23) Requests
None at this time.
24) Phone Votes
a.
Request approval
of resolution 09-R-070 authorizing submission of a proposal accepting Head
Start COLA in the amount of $44,495. Passed.
b.
Request approval
to loan Tribal Member #1782 $1,000 with payments of $100 monthly. Passed.
c.
Request approval
to contribute $200 to Youth Basketball Tournament with full repayment by team
June 17, 2009. Passed.
d.
Request approval
of resolution 09-R-066 authorizing ICW Intervention. Passed.
e.
Request approval
of resolution 09-R-064 authorizing submission of a grant proposal to
Performance Partnership Grant in the amount of $520,000 to fund natural
resources protection, restoration and monitoring activities. Passed.
f.
Request approval
of resolution 09-R-063 authorizing submission of a proposal to CSD accepting
$110,127 in ARRA funding to support job training for cultural monitors, higher
education assistance for students, tutoring for schools and individuals,
culture and Basketweavers classes in YR, HC, and OR safety net services and
language program support for master/apprentice team. Passed.
g.
Request approval
of resolution 09-R-055 amendment allowing for lateral language to be included
that in the absence of a Federally Recognized Tribe for AB544 that Advocates
for Indigenous California Language Survival be allowed to certify teaching
qualifications. Passed.
h.
Request approval
to make a telephone payment to employee # 5541 VISA card. Passed.
i.
Request approval
of resolution 09-R-060 authorizing submission of a grant proposal to USDA Rural
Development for Rural Business Opportunity Grant to produce a business plan for
KCDC. Passed.
j.
Request approval
to pay a $100 stipend to employee # 6382. Passed.
k.
Request approval
of resolution 09-R-067 authorizing ICW Intervention. Passed.
25)
Informational
None at this time.
26) Committee
Reports
The minutes from the last
NCIDC meeting were included in the packets.
Closed Session from 8:49 pm to
Alvis Johnson moved and
Florrine Super seconded to accept the Education Committee’s recommendation to
appoint
Consensus: For Robert Attebery to speak to Stephanie
Dolan regarding the request for Tribal Member #1403 and then report back at the
Thursday Meeting.
Consensus: To table the requests from Tribal Members
#1748 and #492 to the Thursday Meeting.
Leeon Hillman moved and
Verna Reece moved and
Consensus: To table the request from Employee #7260 to
Thursday for consideration.
Consensus: To deny the request for reimbursement for
improvements to the Panamnik Brush Dance site.
Consensus: Florrine will work on proposing some names
for Tribal Facilities and report back.
Consensus: KTHA will be notified of the need to address
unit conditions in the Happy
Consensus: Sara will research the status of employee and
whether or not that position needs to be flown.
Alvis Johnson moved and
Sonny Davis seconded to approve travel for Florrine Super, Florence Conrad, and
Alvis Johnson to Trinidad, June 17, 2009 for the DA Roundtable meeting. 5 haa, 1 puuhara (Verna Reece), 2 pupitihara
(
Consensus: Sara will speak to Ron’s Car Care to have the
headlights on the Lexus buffed out as they have become rather cloudy.
Consensus: Arch will ensure that Employee #3413 is
forwarding comments on the cuts to Adult Dental by the deadline tomorrow.
Next Meeting Date:
June 25, 2009 at 5PM, Happy
Camp.
Meeting adjourned at 10:51 pm.
Submitted by,
________________________________________
Arch Super, Chairman
Recording Secretary, Sara Spence