Karuk Tribe of
April 10, 2008 – Meeting Minutes
Meeting called to order at 3:03 PM by Arch Super,
Chairman
Present:
Arch Super, Chairman
Leeon Hillman, Treasurer (3:31 pm)
Florrine Super, Secretary
Roy Arwood, Council Member (3:16
PM)
Alvis Johnson, Council Member
Sonny Davis, Council Member
Robert Goodwin, Council
Member (3:21)
Absent:
Health Mission statement was read aloud for the
attendees by
Agenda:
Florrine Super motioned
and Sonny Davis seconded to approve the agenda with changes, 5 haa, 0 puuhara,
0 pupitihara.
March 13, 2008 Meeting Minutes:
Guests:
1. David Tripp, Jump Dance Council: (3:05 – 3:07 PM)
David thanked the Council for
their support over the years of the Karuk Jump Dances. He is present to seek
assistance for the 2008 dance season. He provided an outline of the costs which
include outside restroom rentals, vehicle rentals and general supplies. The
amount requested is $7,000. Laura explained that the funding for this request
is generally paid from the State Indian Health Program funding $7,000 may be
allocated at this time.
Florrine Super motioned
and Sonny
He stated that he ahs been
appointed to two state organizations. He will specifically be working on state
disability, and if there are any issues he will be willing to hear those issues
and move them forward
2. Holly Hensher, Parent: (3:07 – 3:12 PM)
Holly presented information
on two students that have won their division for the recent History Day
projects. The two teams will be representing Humboldt County May 8-11, 2008 in
Old Business: None
at this time.
Director Reports:
1. David Eisenberg (3:12 – 3:19 PM)
David provided his written
report to the Council. Out of state travel for a wellness conference was
already approved for Robert Attebury at the Council’s Wednesday planning
meeting and David thanked the Council for that approval.
On the diabetic grant there
is under-spending on the medication line item. He has spoken to Anna Myers
regarding this and it is obligated to date, but CHS may have to oversee the
spending on medications within CHS.
David provided graphs to the
Council on the audit that he performed regarding the GPRA and Diabetic audit.
The graphs show improvement for the health program which identifies better
service to the patients. The numbers identify reaching goals, exceeding goals and
in some instances needing improvement. David is happy with the staff’s
successes thus far.
David is working with Arch on
a power point for Arch’s trip back East for a Self-Governance conference.
David’s idea is to include the Tribal photos regarding their projects and other
services that have been offered in the communities thus far.
Roy Arwood arrived at 3:16 PM
Alvis Johnson motioned and Florence Conrad seconded to approve David’s report,
5 haa, 0 puuhara, 1 pupitihara (Roy Arwood).
2. Lessie Aubrey, DQMCH (3:19 – 3:24 PM)
Lessie provided updated
material to her already submitted written report. It is on HRSA primary health
care. Lessie provided standards from the AAAHC in her report and listed some
actions of the Tribal Council in reference to how they meet those standards.
She would like them to review it and if there are instances that the Council
feels they do not meet the standards she would like them to find time to
discuss these with her.
There is training on June 25,
2008 in
The Quality Management budget
is right on target. The HRSA grant is at 22.2% and
should be at 32.3%. There may
be funding shifted to offset other programs such as CHS.
Lessie attached performance improvement
reports and if the Council has questions they should bring them to her.
Florence Conrad motioned
and Sonny Davis seconded to approve out of state travel for Lessie Aubrey June
25, 2008 to Maryland, 6 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Sonny Davis seconded to approve Lessie’s report, 6 haa, 0 puuhara, 0
pupitihara.
3. Martha Schrock, EDHHS (3:24 – 3:38 PM)
Martha has submitted her
written report and will be handing out late reports that staff have submitted.
There is a stale mate on the Title IV-E. She has placed several calls and is
waiting to hear back. Florrine asked if the Council should intervene and what
intervention Martha would recommend. Martha asked for another week to work on
this, but after that she will get in touch with the Council for assistance.
Eric Cutright is going to update
the Council on the
The finance staff provided
training to the health staff on Purchase Orders, payroll and accounts payable.
Martha thanked the finance staff for the training.
The new EHR technician, Chad
Tiraterra, has been hired and is working with staff. Evette Lewis was taken on
board for OES, Naa Vura Yee Shiip Program, and there is a new family nurse
practitioner that began last Friday in Yreka. There are still several openings,
but the staff is working toward clearing hires for official employment.
Florrine asked for further
information for the Council on the CAIR program. Martha has consulted Anthony Ballard
regarding the new regulations and has asked for a clarification of the changes.
Martha will review the information once Anthony forwards it and then will
forward that information to the Council.
Dr. Willett’s report is
pretty simplistic and self explanatory. The Business Office report is standard
and the report that is sent in every month. Dr. Hanst has some real good
information that he has brought back from his recent training and he will bring
that forward to share with the staff. The patient satisfaction survey was
completed for
Martha does have action items
that need approval. The first one is a conference approval request for Amy
Coapman and Chris Kleeman to
Roy Arwood motioned and
Sonny
A post-approval was presented
by Martha for Dr. Hanst. A conference was fully funded by CRIHB, but is
reimbursable with receipts once submitted. However KTOC internal processes
require approval.
Roy Arwood motioned and
Florence Conrad motioned to approve travel for Dr. Hanst to Dallas TX, 6 haa, 0
puuhara, 0 pupitihara.
Sonny
Guests: Duane Myers, Tribal Member (3:40 – 3:42 PM)
Duane reported to the Council
that there was a staff member poking fun at a KTHA resident Tribal Member.
Robert asked if Duane would work with Mike Edwards on completing necessary
paperwork to assist the Tribal Member. Duane will discuss this situation with
Mike Edwards to provide him with the specifics.
Robert Goodwin arrived at 3:40.
Florence motioned and
Florrine seconded to approve Vickie’s report, 7 haa, 0 puuhara, 0 pupitihara
4. Mike Edwards, Behavioral Health Director (3:42 – 3:52
PM)
Mike provided the meeting
minutes for the last Yav Pa Anav meeting for the Council to review. He
explained that the social service staff has been inserted into the behavioral
health program. They are in the process in developing their mission, vision,
and goals statements. Last month Anthony Ballard updated the group on the AIR
program which will replace the CAIR program. There are big changes and as
Martha previously stated she will be updating the Council on those changes.
Mike is having assistance provided to the lower down river areas and Pamela Riesling
is hitting the ground running on the downriver communities. She is really doing
a fine job in taking on the case load. Daniel Pratt trained Pam and assisted
her during his transition to a different position. Pam is going to bring some
cases to the behavioral health group to provide communication on her cases and
perform similar activities as a case management group.
The Title IV-E process has
really come to a stop and as Martha said she is dealing with contacting them.
The client load with Dr.
Drake is relatively small, but he has taken on a campaign to boost his case
load. There has been the addition of a couple clients through successful advertising
in the papers and the community.
Some recent State adoption
work proved unfruitful. There are no collaborative allowances for dual
jurisdiction which will need to be fine tuned in the future.
A difficult case in
The attached written reports
provide an update on open cases for Yreka and
Robert asked if the building deficiencies
have been upgraded as noted in Chuck’s report. Mike explained that that hasn’t
flourished yet, but went on to explain the options for the building and the
discussions on improvements.
Florrine Super motioned
and Alvis Johnson seconded to approve Mike’s report, 7 haa, 0 puuhara, 0
pupitihara
5. Patti White, Database Administrator: (3:52 – 3:55
PM)
Patti is not present, but her
written report was provided for the Council to review.
Florrine Super motioned
and Roy Arwood seconded to approve Patti’s written report, 7 haa, 0 puuhara, 0
pupitihara.
6. Eric Cutright, IT Director: (3:55 – 4:10 PM)
Eric provided a couple action
items for approval. The first is a request for a contract with Cimmarron
Medical Informatics. This is for implementation of RPMS laboratory system
version 5.2 and conversion of the Unidirectional Reference Laboratory Interface
with Quest Diagnostics. This will be tabled to Wednesday since there is no
contract number assigned to the document.
Eric then presented travel approval for Patti White to
Robert inquired about the
RPMS budget and the line item for travel. The line item appeared to be fine in
allowing travel / training.
Robert Goodwin motioned
and Florrine Super seconded to approve the out of state travel for Patti White
to Phoenix AZ., 7 haa, 0 puuhara, 0 pupitihara.
Eric moved on to provide his written
report to the Council. Eric confirmed that he has begun setting goals for the
IT Department. He is hoping to increase communication and work on fewer down
times from the system.
The
Florrine asked if the website
is updated and viewed to ensure it is the most accurate information. Eric is
not sure but noted that Gerry has been working on it and generally heads up
that task. Eric will follow up with Gerry on the website.
Eric has been very busy with
the online store for the People’s Center and completing the task. He has begun
putting pieces in place for the online capabilities. The costs of the sopping
cart module are a little more expensive than previously thought. It has been
raided from $350 to $540. The initial cost will now be $1,423.76. The increase
is necessary to have the capability needed to have an online store.
Robert Goodwin motioned
and Leeon Hillman seconded to approve the increased cost of the shopping cart module
another $240 annually, 8 haa, 0 puuhara, 0 pupitihara.
Florrine Super motioned and Roy Arwood seconded to approve Eric’s report, 7
haa, 0 puuhara, 0 pupitihara.
Guests: Employees – Non Health:
1. Dave Wrobleski, People’s Center Coordinator: (4:11 – 4:22 PM)
Dave explained that a new
49er’s was bragging about committing a crime regarding Karuk artifacts. During
discussion on how to handle the reported incident, Dave received information on
training that would be most beneficial to the Tribe. Dave provided information
on NAGPRA and ARPA and how that affects the mining law in comparison to the
inappropriate events recently. Dave provided advice about the laws on removing
cultural items from Federal land and the value is over $500 then it would be
held to higher standards.
If a Tribal Member would like
to attend the training in Seattle WA., it is being offered May 7-8, 2008 with
the fee for the class being waived. The costs associated with this would be the
travel and lodging. The Council and Dave attempted to brain storm eligible Tribal
Members to attend, but will seek invitations and further discuss this at the
upcoming Wednesday meeting.
The next People’s Center
meeting has not been scheduled to date. Robert asked if it was possible for two
tribal members to attend the NAGPRA / ARPA training. He would like Dave to make
the inquiry with the option of having two participants, then they could provide
training to more Tribal Members when they return; improving skills of others
without individually sending several people to an expensive training and
excluding the option of having to pay an extreme amount to offer the training
here.
Requests:
1. Dinah Salpedk, Happy
She will be painting homes in
the local community as part of a “improve the community” project. She has the
paint and volunteers, but would like to use the Tribe’s boom truck for four
days to complete the job. She would like to use it toward the end of May. The
home that needs the assistance is Charlie and Jody Mayton’s home which is an A
framed home. Arch inquired about liability issues in regards to insurance of
the boom truck. Laura will check with Michael on the insurance restrictions and
this will be discussed later.
2. Rosie Bley, Happy
Rosie is presenting a re-application
for year three of the ANA grant. The Tribe has updated the database for
employee interviews with position descriptions to provide information to tribal
members on obtaining higher education in relation to specific jobs for the
Tribe. 38 of 40 staff have completed the interview and are posted on the
website. The student service coordinators have provided counseling services for
career education and other tasks for 58 people in Happy Camp and 70 people in
The Tribal CASA is having a
hard time getting involvement and Florrine inquired if the computer center
could provide an online course to tribal members. CASA requires 40 hours of
training specific to the volunteers. Without the training volunteers are not
taken onboard. In order to allow for growth of Tribal CASA, Florrine would like
to have the training available at all sites online. Rosie believes that there
needs to be further information as the online learning course. Joan Vandoozer
from Humboldt would be the person who developed the modules previously and
Rosie may contact her for inquiries to determine if the concept is feasible.
Rosie explained that there is no funding available through ANA or the Computer
center so maybe a mini grant could offset the cost of creating a module. The
curriculum can be developed and for the cost of $7,000 the capability could provide
uploading the module to the server and allowing the training in any site. Rosie
will email Florrine the information for Joan Vandoozer
Florrine Super motioned
and Florence Conrad seconded to approve resolution 08-R-044 allowing a pass
through of the third year ANA grant to KCDC, 7 haa, 0 puuhara, 0 pupitihara.
Closed Session:
Consensus: to send a
letter to all sites explaining the possible lack of funding in Contract Health
Services. (4:42 – 4:43 PM)
Robert Goodwin motioned
and Leeon Hillman seconded to uphold the CHS denial and pay $40 from third
party for CHS case # 189, 7 haa, 0 puuhara, 0 pupitihara. (4:43 – 4:49 PM).
Robert Goodwin motioned
and
Florence Conrad motioned
and Sonny Davis seconded to allow the cost of $14,000 from the TERO budget
$8,000 for inventory and $5,000 for security system updates, 6 haa, 0 puuhara,
1 pupitihara (Leeon Hillman). (4:55 –
5:16 PM)
Robert Goodwin motioned
and Florence Conrad seconded to approve resolution 08-R-042 authorizing ICW intervention,
7 haa, 0 puuhara, 0 pupitihara. (5:17 –
5:23 PM).
Consensus: for employee # BN to review other Tribal Organizations and report back
what restrictions their boards/Council members have in regards to sitting on
other boards under the umbrella of tribes. (5:24
– 5:55 PM)
Florence Conrad motioned
and Sonny Davis seconded to allow the extension residents at the Blue house for
six additional months, 5 haa, 0 puuhara, 2 pupitihara (Robert Goodwin and Leeon
Hillman). (7:15 – 7:20 PM)
Robert left the meeting
Consensus: to table request from Election Committee to Wednesday in which the
Election Committee Chairperson will present request. (7:21 – 7:23 PM)
Robert returned to the meeting at 7:24 PM.
Leeon Hillman motioned and
Robert Goodwin seconded to approve resolution 08-R-043 authorizing submission
of EPA grant, 7 haa, 0 puuhara, 0 pupitihara. (7:24 – 7:26 PM).
Florence Conrad motioned
and Alvis Johnson seconded to approve resolution 08-R-040 authorizing
submission of a proposal to the Smith Family Foundation and clarification that
resolution 08-R-010 was the IHS teleconferencing number, 7 haa, 0 puuhara, 0
pupitihara. (7:26 – 7:32 PM)
Consensus: to table request from Tribal Member #1599 to Wednesday. (7:32 – 7:34 PM)
Consensus: to table request from Tribal Member #3411 to Wednesday. (7:34 – 7:37 PM).
Consensus: to table request for purchase of a grader by the Roads Department to
Wednesday. (7:37 – 7: 45 PM)
Roy Arwood motioned and
Leeon Hillman motioned and
Robert Goodwin seconded to pay $82.50 to Visa Bankcard for non-cancelled room
reservations from discretionary, 6 haa, 0 puuhara, 1 pupitihara (Sonny
Florence Conrad motioned
and Sonny Davis seconded to donate a Karuk flag to Kansas Museum for display of
self-governed tribal nations in the United States, 7 haa, 0 puuhara, 0
pupitihara. (7:55 – 7:59 PM)
Consensus: for employee # 3146
to review requests from Elders and make a determination of the opportunities
for assistance of those requests. (7:59 –
8:02 PM)
Next meeting: May 8, 2008 at 3 PM in Happy Camp, CA.
Florence Conrad motioned
and Alvis Johnson seconded to adjourn Meeting at 8:05 PM, 7 haa, 0 puuhara, 0
pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Barbara Snider, Recording Secretary