Karuk Tribe of
December 13, 2007 - Meeting Minutes
Meeting called to order at 3:06 PM by Arch Super,
Chairman
Present:
Arch Super, Chairman
Florrine Super, Secretary
Alvis Johnson, Member at
Large
Sonny Davis, Member at Large
Leeon Hillman, Treasurer
(3:35 PM)
Absent:
Robert Goodwin, Member at
Large
Leaf Hillman, Vice-Chairman
(travel / excused)
Roy Arwood, Member at Large
(travel / excused)
The Health Mission Statement was read aloud by
Agenda:
Florrine Super motioned
and Florence Conrad seconded to approve the agenda with changes, 5 haa, 0
puuhara, 0 pupitihara.
Minutes of November 8, 2007:
Florrine Super motioned
and Sonny
1.) Guests: Sandi Tripp, DNR Director:
Sandi is present to seek
approval for a proposal 07-R-161 to the EPA. It is GAP funding that will be
used for fiscal years 2009 & 2010. It is funding that keeps a lot of the
infrastructure together. It contributes to environmental educations, new
stewardship program and in the amount of $300,000.
Florence Conrad motioned
and Sonny Davis seconded to approve resolution 07-R-161, 5 haa, 0 puuhara, 0
pupitihara.
Old Business:
Set meeting date with Stephanie will be tabled to Closed Session.
Director Reports:
1)
Vickie Walden, RDA:
Written report provided, not
present.
Florrine Super motioned
and Florence Conrad seconded to approve Vickie’s written report, 5 haa, 0
puuhara, 0 pupitihara.
2.) Joe Snapp, Substance & Alcohol Abuse:
Written report provided, not
present.
Alvis Johnson motioned and
Florrine Super seconded to approve Joe Snapp’s written report, 5 haa, 0
puuhara, 0 pupitihara.
3.) Patti White, Database Administrator:
Patti is present to provide a
verbal update to her written report already submitted. Prior reporting
requested out of state travel for RPMS training, but she is revising that
request, removing it.
There was a slight drop in
patient visits and that was contributed to the clinic move, but it is up and
running a little smoother now.
Patti emailed her training
report for the travel she attended on OSHPOD and UDS reporting. Suzanna will
take this task over as a portion of the business officer report, and Patti will
work with her during the transition of the duty.
Patti has one action item. In
doing her annual evaluation of her staff, she is presenting changes to the data
entry clerk position descriptions. Revisions of committee participation have
been updated including standard compliance and performance improvement. They
are wording changes.
Florence Conrad motioned
and Alvis Johnson seconded to approve the updated data entry clerk position
descriptions, 5 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Alvis Johnson seconded to approve Patti’s report, 5 haa 0 puuhara, 0
pupitihara.
4.) Chris Kleeman, IT Manager:
No written report, not
present. Chris will be moved further down in reporting awaiting his arrival.
5.) David Eisenberg, PHN:
David submitted his written
report, but is presenting updated information as an action item.
David presented information
on direct relief international. The services are collected for free all
shipping, and list of items that are available for the patients through the
clinics is sent to them, and they compile what is available to send. The track
record is that this organization receives approximately 75% of what
organizations need to distribute to their individual clients. The Tribe’s
obligation would be to distribute the items free of charge with no
discrimination, but compliantly. A contract is needed as a part of the donation
portion. Laura Mayton and Erin Hillman have signed off as part of the Tribe’s
internal process.
Florence Conrad motioned
and Sonny Davis seconded to approve agreement 08-A-006, 5 haa, 0 puuhara, 0
pupitihara.
David thanked Robert Attebury
for providing training to the Medford Boy Scouts and providing insight on the
tribal culture and ceremonies to the children.
The diabetic grant has not
been funded to date. An email was received on November 28th, 2007
explaining that the funding may only be received to urban programs.
For EAPC there is the new
requirement of income verification and as of November the Health Program is
running at 80% under use of the grant; at that rate the Health Program will
have to refund money. David would like to brainstorm ideas on spending this
funding. David prefers to not return any funding, but to use it as services for
clients that definitely need it. David believes that the EAPC grant is
manageable.
Arch inquired if the diabetic
grant is obligated to the Tribe. David explained yes, it just isn’t able to be
drawn down yet. Services are being provided and bills are being paid, but at
some point there needs to be drawing down to cover those expenses.
Florence Conrad motioned
and Sonny Davis seconded to approve David’s report, 5 haa, 0 puuhara, 0
pupitihara.
6.) Lessie Aubrey, DQMCH:
Written report provided, not
present.
Florrine Super motioned
and Alvis Johnson seconded to approve Lessie’s written report, 6 haa, 0
puuhara, 0 pupitihara.
7.) Martha Schrock, EDHHS:
Written report provided, not
present.
Florrine Super motioned
and Sonny Davis seconded to approve Martha’s written report, 6 haa, 0 puuhara,
0 pupitihara.
Florrine and
Alvis motioned and Sonny Davis
seconded to approve Roy Arwood and Florrine Super as CRIHB delegates with
Florence Conrad as an alternate, 6 haa, 0 puuhara, 0 pupitihara.
5.) Chris Kleeman, IT Manager:
Chris arrived at 3:30 PM. He
provided an update on the Yreka building. He believes that he will have to
insert equipment to provide internet availability. He has been trying different
angles with AT&T, the local Cable Company, and Telephone Company. He has a
call in attempting to contract more internet providers to see if some wireless options
will work, which are scheduled for the 28th. Someone didn’t tell him
that there were going to be medical staff at the facility, so he is working on
that aspect as they are having to travel to the other sites to do their data
entry currently.
In
Chris is glad that he went on
vacation. Gerry did a great job handling everything in his absence. Patti did
well too. He only received small calls while on leave and they were easily
remedied over the phone.
There is currently a position
being flown for an IT Director. The EHR technician is being prepared to be
flown. Things are looking up in general to the IT department.
The CHR’s are moving offices,
and will require that they have RPMS use. The data is crucial to have as it is
requirement. Chris has ordered antennas to assist in finding a signal to mount
the antennas for the Yreka building. This will also provide the potential to
share high speed internet within the KTHA units in Yreka. Sami Jo has mentioned
that that is something that she would like to provide, and if it works well it
may be used in other areas. The cost was relatively small around $1,900 per
unit. Patti questioned if the data would be encrypted and Chris will ensure
that it is.
Chris explained that KCDC has
had severe problems and he has spent three days fixing their server issues.
Weather will affect the
antenna concept for the Yreka building. Rain, water and snow may drop the
signal dramatically, but he has purchased amplifiers to increase the signal
strength preparing for that possibility. Chris’ biggest worry is that at
certain distances there may be interferences with reflected signals. Chris will
have to evaluate that and to mitigate that he will redirect which direction the
antenna is pointed.
Once the system is in place,
there is the possibility to transfer phone calls between Yreka,
Arch asked how long the
project will take. Chris explained that weather is a big factor and will be
within the next year. Chris is really concerned about working to get RPMS up
and running. There is a small budget that may be expended up to January. Next
week he will have a much clearer idea of what is involved for each satellite to
install at the Yreka building. To install the equipment it could take three to
four days, but if it doesn’t work then he will have to re-evaluate other ideas.
He explained that this isn’t his only project; he for example, was working on
the issue with KCDC which took several days.
Florence Conrad motioned
and Leeon Hillman seconded to approve Chris’ verbal report, 6 haa, 0 puuhara, 0
pupitihara.
8.) Chuck Lent, LCSW:
Chuck is present to review
his written report. He has hired two persons and there may be some position
revisions for the Naa Vura Ye Shiip program. Chuck explained the frustration
with not connecting to RPMS from his office is a serious loss in productivity. He
hopes that in the future it is understood that the connectivity be complete to
ensure documentation is taking place. Chuck is attempting to work with Chris to
ensure things remain productive.
Florence Conrad motioned
and Florrine Super seconded to approve Chuck’s report, 6 haa, 0 puuhara, 0
pupitihara.
Committee Reports:
1.) Michael Thom, Election Committee Chairperson:
The tribal election of 2007
was successfully closed Tuesday night.
The Sergeant at Arms is
usually paid $150 a day. The persons that contribute to this process are on a
fixed income, and the financial contribution for their services would
negatively impact their situation. Michael would still like to acknowledge them
by providing them with an allowable gift, such as two Wal-Mart gift cards.
The Election Committee will
send April Attebury a thank you card for serving while a member of the
Committee has to step aside.
Overall the Election
committee has internal conflicts, but they are being worked out and operating
smoothly.
Closed Session:
Florrine Super motioned and
Alvis Johnson seconded to uphold the CHS denial for case # 177 and pay from
Third Party, 6 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Leeon Hillman seconded to approve the senior meal delivery driver position
for Happy Camp, 6 haa, 0 puuhara, 0 pupitihara.
Florence Conrad motioned
and Sonny Davis seconded to approve 08-A-005 education agreement including
obligation within in the organization for two years, not specifically same
position, but with the Tribe, 6 haa, 0 puuhara, 0 pupitihara.
Consensus: to offer
position to #PR at current rate of pay; if not accepted, then the position will
be re-flown.
Leeon Hillman motioned and
Florence Conrad motioned
and Alvis Johnson seconded to implement the Karuk Tribal TANF program as is
with numbers presented back by the Federal Government , 6 haa, 0 puuhara, 0
pupitihara.
Consensus: request to assist
incarcerated Tribal Member will be tabled to Wednesday.
Leeon motioned and Alvis Johnson
seconded to allow the suspend loan payment from Health Board stipend for Tribal
Member # 538, 5 haa, 0 puuhara, 0 pupitihara.
Leeon Hillman motioned and
Sonny
Consensus: to have Laura
Mayton review travel policy comparing it to the Federal guidelines for perdiem
related to training.
Florrine Super motioned
and Leeon Hillman seconded to approve credentialing and privileging for Dr.
North, 5 haa, 0 puuhara, 0 pupitihara.
Florrine Super motioned
and Alvis Johnson seconded to contribute $150 to Tribal Member # 3164 for her
educational trip from discretionary, 6 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date: January 10, 2007 at 3 PM
Florrine motioned and
Leeon seconded to adjourn meeting at 5:46 PM, 6 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider