Karuk Tribe of
Council Meeting Minutes
October 25, 2007
The meeting was called to order at 5:06 PM by Leaf
Hillman, Vice Chairman.
Leaf Hillman opened the meeting with a prayer.
Roll Call
Present
Arch Super, Chairman – late
6:00 PM
Leaf Hillman, Vice Chairman
Leeon Hillman, Treasurer
Roy Arwood, Member
Sonny Davis, Member
Alvis Johnson, Member
Absent
Florrine Super, Secretary
Robert Goodwin, Member
Quorum is established.
Approval of the Agenda for October 25, 2007
Leeon Hillman moved and
Approval of the Minutes for September 27, 2007
1) Shirley
Preston
Shirley was present to
address the Council and present a short video to them. Her daughter, Lauren, has been invited to
attend the 32nd Annual American Indian Film Festival. She is requesting support to attend. The
Leaf states there will be
another Karuk Film at the Festival being presented as well.
2) Susan Corum
She is present on behalf of
many Tribal Members, employees, and community members who are seeking Tribal
Council assistance with childcare in their community. She would like to schedule a meeting with the
Council so that they can discuss funding to develop a childcare facility in the
The suggestion is that a
meeting be coordinated with Florence Conrad, Dion Wood, Grant Writing Staff,
and these individuals to discuss possibilities and what the options might be
and what type of funding could be available.
The goal would be that the Center pay for itself once established.
3) Old Business
None at this time.
4) April
Attebury, Tribal Court
April was present to
distribute her activity update for the
Her only action item is out
of state travel to attend a mandatory meeting in
Florence Conrad moved and
Roy Arwood seconded to approve travel to Washington, DC for April Attebury. 5 haa, 0 puuhara, 0 pupitihara.
She states there was a
successful reunification this month as well as a guardian placement with a
grandparent. She has transitioned to her
new schedule now.
5) Jim Berry,
KCDC
Written report only, not
present; it included the Head Start and
6) Hector
Garcia, Self Governance
Hector was present to address
the Council. He states his most
important announcement is a meeting with Carl Artman in
Bob,
He states he distributed
information received from Danny Jordan from the Hoopa Tribe stating they will
support the Tribe in obtaining Fishing Rights.
Leaf states that email needs to be forwarded to Craig.
He states there was a motion
made at the KCDC Meeting regarding a Bio-Mass Facility Project being proposed
by Eric Hoffman to purchase an electric generation plant that will burn fuels
through an agreement with the US Forest Service. He was directed to work with the Forest
Service to develop agreements that will make this happen. He is interested in the full Council’s direction
before he moves forward on this project.
Bob had stated he should speak to Stacey Smith about an agreement where
the Tribe would obtain funding for fuels reduction.
Leaf states he is uncertain
what action KCDC took but they cannot direct his work as they are not his
Supervisor; the Council is. His
assumption is that KCDC requested he begin exploring possibilities and
requesting assistance from him to look into that project. He does feel it is premature for Hector to
pursue any agreements or conversations with outside agencies at this point. He states that makes him feel much better now
that he knows. Leaf states it does not
require any immediate action at this time, just research if requested.
He states Ken Reinfeld sent a
letter recently regarding a request to sit on the Welfare Assistance Advisory
Board through BIA; Carrie is interested in serving in this capacity. Lisa Aubrey is the director of that Program
and the invitation is a result the letter that Lisa and Erin wrote to him about
the SWEEP program being terminated and his interest in working with the Tribe
because their location is so unique and different from other Tribes. Ken wants to ensure Tribal representation on
this Board. The Tribal Council can
appoint who that person will be; others can attend the meetings as well.
Leaf states that
He also updated them on the meeting
Tuesday with Sami. Carrie, Alvis, and
Arch also attended. They were present to
review the challenge that was prepared for their census numbers. Sami felt it would be more beneficial to
supply them with updated Census numbers that will support their increase
request. He left an original with Leaf
regarding what they discussed and the results and feels it will make changes in
the grant amount that Sami was pursuing.
He states that the Regional
Director position in
Arch Super arrived at 6:00 PM.
7) Dave
Wrobleski
Dave was present to review
his written report.
He has one action item which
is a request to purchase computer equipment from HP in the amount of $5,746.27
through the NAGPRA Grant. It includes a
computer, scanner, printer, and necessary software.
He states there will be a
Cultural Resource Management planning meeting on November 8, 2007 at 1 PM. They will begin discussing details on how
this will all work for the programs at that time.
He states there are two Karuk
baskets on e-bay for sale at this time and he is not sure what the Tribal policy
is on purchases such as that. The
auctions close in three days.
Leaf Hillman moved and
Leeon Hillman moved and
Leaf Hillman seconded to approve Dave’s report.
6 haa, 0 puuhara, 0 pupitihara.
8) Lisa Aubrey,
LIAP
Written report only, not
present; she is on travel.
9) Dion Wood,
TERO
Written report only, not
present; he is on travel.
He has one action item which
is approval for travel for himself and two commissioners to the Annual National
TERO Legal Conference in
Roy Arwood moved and Leaf
Hillman moved to approve travel for Dion Wood only. 6 haa, 0 puuhara, 0 pupitihara.
Roy Arwood moved and
10) Jennifer
Goodwin, Education
Written only, not
present. They requested the reports not
be in fonts that are hard to read,
Leaf Hillman moved and
Leeon Hillman seconded to approve Jennifer’s report. 5 haa, 1 puuhara (
11) Erin
Hillman, Administrative Programs
She states that BIA has sent
the applications for this year’s HIP funds and they are accepting applications
and Lisa and Juna will be distributing applications next week; they are now
going to start evaluating the applicant’s sites to determine if they are
affordable before submitting the
application to BIA for the home and then going over budget on the project. The applications are due on November 30, 2007
to BIA.
They are out to bid in
Orleans again, tomorrow they will have the second bid opening to see if they
receive any that are within their budget.
Chris has been working on the
She recently attended a
meeting in
She will be going to Klamath
for a Yurok presentation for emergency planning stakeholders; Sandi was going
to attend but will not return from her current travel until Sunday.
She has a couple of action
items; the first is an agreement with Healtherapy to continue to rent Ishkayish
Ranch for the Horse Program. Everything
remains the same as previous agreements and the number is 08-A-002 at $75 per
day to use the Ranch; they plan to increase their usage but will be suspending
use during the Winter months.
Leaf Hillman moved and Roy
Arwood seconded to approve Agreement 08-A-002 with Healtherapy. 6 haa, 0 puuhara, 0 pupitihara.
Her next action item is an
agreement for Head Start to work with three Americorp volunteers in the amount
of $10,855 through surplus salary funds in the program November 5, 2007-May 23,
2008. The MOU number is 08-M-001. Head Start has approved this expense.
Leaf Hillman moved and
Leaf Hillman moved and
12) Sami
Difuntorum, KTHA
Written report only, not
present
13) Laura
Mayton, CFO
Laura was present to review
her written report.
She distributed additional
information to them regarding travel guidelines; this was requested by them to
clear up questions that arise regarding travel so that all staff and Council
Members know how things work. She will
request final approval at the Wednesday meeting before sending it out in case
they have questions.
Her second item is regarding
vehicle incidents as there have been many accidents lately and she will begin
giving this to them monthly.
Her last item is a travel
report from Michael Thom from the CRIHB meeting he attended in
She states that she has not
found a concrete change to the rules and regulations for the Indirect Cost Pool
regarding charging 50% of Council travel to that fund; so they will continue to
charge it there; if it is disallowed, it will have to be shifted to
discretionary.
She has followed up on the
property tax exemption that Scott pointed out to her at the last meeting. She has found that they are not eligible for
the exemption and becoming a 501(c)3 to avoid the taxes would then not allow
them to put properties into Trust, so they will have to continue paying the
property taxes on parcels until they are in Trust.
She states that she is going
to be preparing a discretionary spending report and will be distributing it to
them at the Wednesday meeting so they can discuss it at length and discuss
their future obligations for the coming fiscal year.
She states in six months the
funding that they received from Housing that pay a portion of the Chairman and
Vice Chairman’s salary will be depleted.
At that point they will have to either split them 50% Indirect, 25% IHS,
25% BIA or request additional funding from KTHA. She states they do not have to decide now but
will have to discuss it.
She states that on the Tribal
Loan summary they had inquired about initiating collections on the outstanding
loans; Suzanna Hardenburger will check into this and then get back to her. Another request was to add columns to the
loan reports indicating the date of the last payment and whether or not the
individual is an employee.
Leaf Hillman moved and
Leeon Hillman seconded to approve Laura’s report. 6 haa, 0 puuhara, 0 pupitihara.
14) Scott
Quinn, Land/Transportation
Written only, not present.
Leaf Hillman moved and
Leeon Hillman seconded to approve Scott’s report. 6 haa, 0 puuhara, 0 pupitihara.
15) Sandi
Tripp, DNR
A written report was
distributed for their review. Earl was
present to present the report.
He presented an action item
for $150,000 from BIA to fund the Fish Lake Complex watershed projects for next
year; May 1, 2008 through December 31, 2008.
Resolution 07-R-150 was assigned to the proposal.
Leaf Hillman moved and
16) Susan Gehr,
Language
Written report only, not
present.
17) Hester
Dillon, Grants
Hester was present to review
the written report.
She has one action item which
is a request to approve the costs for the FCC application public notice in the
amount of $538.36 which will come from discretionary.
Leaf Hillman moved and
Alvis Johnson seconded to approve the request in the amount of $538.36. 6 haa, 0 puuhara, 0 pupitihara.
Hester states the engineer
believes that the work will come in under budget at this point based on the
information which is good news for the radio station project.
18) Fred
Burcell, Construction/Maintenance/Automotive
Written report only, not
present.
Leaf Hillman moved and
Sonny
19) Sara
Spence, Human Resources
Sara was present to review
her written report.
Sara states that BIA is
changing the process for submitting fingerprint background checks and they are
transferring that service to an outside contractor which will greatly speed the
turnaround time for results being received.
In order to sign up for the new service there must be policies and
procedures in place as well as an Adjudicating Official. Training is being offered in
Florence Conrad moved and
Leaf Hillman seconded to approve travel for Sara Spence to Seattle, WA,
December 4-7, 2007. 6 haa, 0 puuhara, 0
pupitihara.
She inquired if the Tribal
Council would consider granting the employees Administrative Leave on December
24, 2007 as the holiday falls on Tuesday this year.
Leaf Hillman moved and
Leaf Hillman moved and
Leeon Hillman seconded to approve Sara’s report. 6 haa, 0 puuhara, 0 pupitihara.
20) Requests
None at this time.
21) Phone Votes
×
Approval of
Resolution 07-R-139 for ICW; passed.
×
Approval of
Resolution 07-R-138 for ICW; passed.
×
Approval of
Resolution 07-R-140 for ICW; passed.
×
Approval of loan
to Tribal Member in the amount of $420, payments of $25 per month to repay;
passed.
×
Approval to
purchase Canon Image Runner 3570 copier in the amount of $9,851 from Ishpook
Leasing for HC Community Health Clinic; passed.
×
Approval of
Resolution 07-R-130 for Head Start Abbreviation Grant; passed.
×
Approval to
purchase two monitor heaters from Cross Petroleum; passed.
22)
Informational
None at this time.
23) Committee
Reports
None at this time.
Closed session from 7:31 PM to 9:20 PM
Consensus: To discuss the HCHS issues at the Wednesday
meeting and review a draft offer letter from Stephanie at that time.
Consensus: To proceed with the Constitution revisions
after the Election is over.
Roy Arwood moved and Alvis
Johnson seconded to approve a payment plan for Tribal Member #3200 to allow
eligibility for LIAP assistance. 6 haa,
0 puuhara, 0 pupitihara.
Consensus: Lisa Aubrey will represent the Tribe on the Welfare
Assistance Committee and Carrie Davis may attend as well for Self Governance.
Leaf Hillman moved and
Leaf Hillman moved and
Consensus: Josephine Peters’ book may be printed but the
Tribe will not associate their name with the book.
Consensus: To deny the request from Tribal Member #846.
Consensus: To deny the assistance request from Tribal
Member #2113.
Leaf Hillman moved and Alvis
Johnson seconded to approve the COLA and increase request for KCDC employee. 6 haa, 0 puuhara, 0 pupitihara.
Consensus: To forward the complaint regarding the
Housing unit to the Operations Manager.
Consensus: To send a letter to the Committee for the
Consensus: To send an email to Fred Burcell regarding
the HVAC system at the
Consensus: To modify the payment schedule for Tribal
Member #538 to be $100/month from Health Board Stipends.
Consensus: To donate Shirts for Flu Shot volunteers from
the museum gift shop.
Florence Conrad moved and
Sonny Davis seconded to approve the purchase of eight copies of Two Peoples,
Leaf Hillman moved and Roy
Arwood seconded to approve $2,000 for DVD publication from discretionary. 6 haa, 0 puuhara, 0 pupitihara.
Next Meeting Date: November 29, 2007 at 5 PM in
Yreka.
Meeting adjourned at 9:25 PM.
Recording Secretary, Sara Spence