Karuk Tribal Health Board Meeting
December 14, 2006 – Happy Camp
Meeting Minutes
Meeting called to order at 5:03 PM, by Arch Super,
Chairman
Roll Call/Sign In:
Present:
Arch Super, Chairman
Leaf Hillman, Vice-Chairman
Leeon Hillman, Treasurer
Florrine Super, Secretary
Alvis Johnson, Member at
Large
Roy Arwood, Member at Large
Robert Goodwin, Member at
Large
Absent:
Quorum is established.
Robert Goodwin read the Health
Agenda:
Robert motioned and Leaf
seconded to approve the agenda with changes, 6 haa, 0 puuhara, 0 pupitihara.
Minutes of November 9, 2006:
Florrine motioned and
Alvis seconded to approve minutes of November 9, 2006, 4 haa, 0 puuhara, 2
pupitihara (Leaf Hillman and Robert Goodwin)
Guests: Rick Hill, Grant Writer
Rick is present to explain
that in the mix of the recent tragic news, there is some positive news. A grant
award was received for the
Leaf noted that the Council
appreciated the hard work that he put into the project, and the staffs
dedication to the project.
Guests: Joseph Orozco, Hoopa Radio
Joseph is present to present
the Karuk Tribe with the opportunity to apply for a FCC license. The only radio
station located in
He says there was an engineer
that used a basic software program that cross collated this with the zip codes
of the local Tribal Offices. There is a frequency available in Happy Camp. He
has discussed this with the Yurok Tribe, and they are looking at putting in
applications in Klamath and another location.
The idea he is proposing is
creating a Tribal Radio Network. The radio station would uplink to Happy Camp
from Hoopa and Karuk would have their own station, but it would be an
additional playing of what Hoopa is already airing.
Currently he is hoping at
minimum that the Tribes have emergency broadcasts and this would also offer
another venue to use the language and have it heard. Also to get more Native
California voices out on the air waves.
Up front the Karuk Tribe would
need to come up with $3,000 - $5,000 for an engineer to complete an analysis of
The FCC will be licensing the
local applications for licensure. The Karuk Tribe would need to build the facility
in which the station could be located, and he noted that there is funding for
this available. He stated that the Karuk Tribe would need the engineer, and a
broadcast attorney, rather than relying on in-house attorneys as well as some planners
to develop the station.
Leaf inquired about his
availability as a resource. Joseph would like to be a point person to work with
the Karuk Tribe and is certainly available to be of assistance.
Once the application process
is licensed there is only 30 days to apply for air time. The application
process is open for one month. Arch inquired the time frame. The licensing will
open in April 2007. This is a problem because there won’t be more time allotted,
but once the license is received they will allow for three years to build an
adequate station. There has to be enough of a study demonstrating where the
broadcast should be stationed at, longitude and latitude, and the basics to
submit an application.
He has been working with a
company from
Dr. Burns explained that
there is currently planning taking place for a pandemic flu outbreak and this
would create mass communication to the locals and inlaying areas. Dr. Burns
believes that there may be funding available toward this endeavor as there is a
push from the Government for emergency preparedness.
Arch explained that that the
Council must discuss this and they will get back to him regarding his proposal.
This will be moved to the Wednesday meeting agenda for further discussion.
Guest 3: Eric Hoffman, Cufis Technologies:
Hector introduced Eric
Hoffman who is present to answer questions regarding the 8(a) project with KCDC.
The agreement has been
approved by the internal staff as well as Stephanie Dolan, tribal attorney.
Leaf motioned and
Eric’s next step of business
is to work on setting up a corporation, and he is up for the task. He has been
traveling back and forth to
Barbara will provide copies
of the resolution on KCDC letterhead and obtain original signatures. Eric will
set a meeting with KCDC and himself to begin working on dates to meet and set
up a corporation including a board, bylaws, and finalize the paperwork.
Robert would like Dion to attend
the next Wednesday planning meeting regarding TANF to provide an update of the
programs progress.
Directors Reports:
1. Patti White, Database Administrator:
Patti is not present but her written
report was provided for the board to review.
Florrine motioned and Leaf
seconded to approve Patti’s written report, 6 haa, 0 puuhara, 0 pupitihara.
2. Vickie Walden, RDA/ Dental Office Manager:
Vickie is present to review
her written report, but has no action items.
Vickie pointed out in her
written report that the State IHP review revealed that the dental department scored
a 99% on their review. Vickie also commented that the medical department
received a 99%. Lessie announced that the CQI office received 100%.
The Health Board was very
pleased to hear this and congratulated the staff on maintaining compliance and thanked
them for their hard work.
Roy motioned and Leeon
seconded to approve Vickie’s report, 6 haa, 0 puuhara, 0 pupitihara.
3. Lessie Aubrey, DQMCH:
Lessie is present to review her
written report and has one action item. She would like to request out of state
travel for herself and Suzanna Hardenburger for a compliance forum, being held
February 26-27, 2006 in
Robert motioned and
Florrine seconded to approve out of state travel for Lessie Aubrey and Suzanna
Hardenburger to San Antonio TX, February 26-27, 2006, 6 haa, 0 puuhara, 0
pupitihara.
Robert motioned and Leaf
seconded to approve Lessie’s report, 6 haa, 0 puuhara, 0 pupitihara.
4. Joe Snapp, Substance and Alcohol Abuse Program:
Joe introduced Anthony Ballard
and explained that he would like to address the Council.
Anthony explained that the
CAIR program was previously in bad shape due to audit findings. However he has
worked very hard on the program including billing, and he has been successful.
He went to recent training to save money and bill appropriately for costs of
housing, rent, propane and several other living expenses. He said that CAIR
also reimburses for hourly rates for coordination by the staff. The program is
up and running and it was explained that CAIR asked that he be creative
regarding the funding. In the last two weeks the billing was great and almost
more than half of what was billed for any other site. Anthony wanted the
Council to know the dedication he has spent on the CAIR program and allow them
to understand that the program is working well now.
Robert thanked Anthony as the
billing has been an issue, but he appreciates Anthony’s proactive stance on
staying up on the billing and increasing funding to offset other programs that
service the patients of the health program.
Joe Snapp passed out apple
juice that was made from the local area. He is applying for organic status.
Joe also requested that
Martha is pressing for more
information on the septic system located at Oak Knoll. Robert asked if Dan
Falkenstein has been contacted, or Siskiyou Sanitary Services should as they
most likely did the work and may recollect what system was installed or
maintenanced on the property. Joe noted that the engineer calculation may work
for the County. Robert explained that Oak Knoll is only planning for ten
clients, so it should be compared to the fact that Oak Knoll was staffed at
seventy persons at one time when it was a Forest Service building.
There was a planning grant
submitted, but the Karuk Tribe was not eligible for the grant.
Scott Quinn is working on the
Oak Knoll project and working on getting the building in fee to trust. Erin
clarified that there should be a land file in self governance regarding Oak
Knoll with details of the progress as well as information regarding the site.
Leaf motioned and Robert
seconded to approve Joe’s report, 6 haa, 0 puuhara, 0 pupitihara.
Joe is applying for DUI
Certification but it isn’t ready for submission to date.
5. Martha Schrock, EDHHS:
Martha explained that there
have been two bi-annual health staff meetings recently.
She provided an overview of
the emergency hire process that will be taking place with the
Robert motioned and Alvis
seconded to approve contract 07-C-020 with Michael Hess, MD, 6 haa, 0 puuhara,
0 pupitihara.
An on call contract was
presented for a Nurse Practitioner for the
Leaf motioned and Robert
seconded to approve contract 07-C-024 with Margaret Lawson, FNP, 6 haa, 0
puuhara, 0 pupitihara.
Contract with Mike Edwards
not to exceed $800 to ensure adequate transfer or training of a new hire for
his replacement was also presented.
Leaf motioned and
Martha provided the Social
Services monthly report.
Florrine motioned and
Alvis seconded to approve Martha’s report, 6 haa, 0 puuhara, 0 pupitihara.
6. Chris Kleeman, IT Manager
Chris did not submit a
written report, but is present to provide a verbal report.
He announced that he has been
working all week to get servers reformatted. He has some ordering to do and the
document management system ready to be implemented. This would allow for Lessie
to retrieve her documents electronically instead of maintaining all her
information in many binders stored in her office.
Gerry has been working on a hardware
inventory. He will bring back inventory lists of what the needs are for the
Tribe once the inventory is complete.
Chris’ machine and Gerry’s were
becoming outdated and operating slowly but he ordered two new machines which
are very fast and useful. He noted that the computer center also ordered similar
machines.
There are some machines that
need to be changed or updated but his priority would be the nurse’s station in
He has implemented aggressive
filters and would like to know how that is working out. The implementation
appears to be working great.
Robert asked for an update on
the request for the Council office computer. Barbara has put the request in to
Chris. Chris would like to utilize an old computer once he has had the
opportunity to clean and format it. He will work on this and get a computer installed
in their office soon.
Robert motioned and Leaf
seconded to approve Chris’ verbal report, 6 haa, 0 puuhara, 0 pupitihara.
7. David Eisenberg, PHN:
David is not present, but his
written report was provided for the board to review.
Robert motioned and Roy
seconded to approve David’s report, 6 haa, 0 puuhara, 0 pupitihara.
Committee Reports:
1. Michael Thom, Election Committee Report:
Michael received a legal
opinion as of 12/12/2006 from Stephanie Dolan attorney for the Karuk Tribe. The
document confirms that her legal opinion is that the only candidate for the
Special Election may be seated.
The next Election meeting is
January 10, 2006 to close out the last election and it should be the final
meeting if the Council so chooses to accept the Election Committee’s and the
attorneys legal opinion.
Michael named several of his
recommendations as the Chairperson of the Election Committee. First, he
explained that the Election Committee would like documentation of the Council
seating him as Chairperson for four years. Second, the committee would like to
re-fly the vacancy on the committee hoping to obtain Yreka representation. And
finally the Election Ordinance needs to be finalized to meet the needs of
voters making it voter friendly which always comes up during election time.
Elsa clarified why there were
questions regarding the Yreka vacancy and also if Florrine remains as the
Registrar the Council’s determination to seat Michael for four years adds
another member to the Committee. This needs clarification along with some
written documentation.
Leaf motioned and Leeon
seconded to approve Michael’s committee report, 6 haa, 0 puuhara, 0 pupitihara.
Closed Session:
Directive: to employee # 8628 to provide the Council with an update on the status
of projects or assignments.
Consensus: to table request from Tribal Member # 1752 to the upcoming Wednesday
planning meeting.
Consensus: to refer request from Tribal Member # 2686 to the Housing Board.
Consensus: to have the Election Committee make their formal recommendation to the
Council regarding Stephanie Dolan’s legal opinion.
Consensus: for Arch to send notice to employee # 5159 that until proof is provided
that he has registered/signed up for traffic school his driving privileges have
been suspended for use of tribal vehicles, also Arch shall notify the employee
to complete the schooling within a reasonable time period. Once proof of
enrollment is received then driving privileges shall be re-instated.
Consensus: to table CHS case #173 to the upcoming Wednesday planning meeting. Arch
will provide a report on his meeting with employee # 8683.
Consensus: to approve Barbara Norman to review request and make her
recommendation.
Consensus: for Tribal Member # 3200 to submit request for pardon in negative
housing points to the Housing Board.
Consensus: to deny request from employee # 8628 regarding equipment loan.
Florrine motioned and
Leeon seconded to approve $300 for Tribal Members # 401
request for assistance, 6 haa, 0 puuhara, 0 pupitihara.
Robert motioned and Leaf
seconded to uphold the CHS case # 172 denial and pay for half the request in
the amount of $177.37 from Third Party, 6 haa, 0 puuhara, 0 pupitihara.
Leeon motioned and
Leaf motioned and Leaf
seconded to approve revised position description with recommendations from
supervisor including an updated salary range, 6 haa, 0 puuhara, 0 pupitihara.
Robert motioned and Alvis
seconded to approve the cost of flowers for Hobart Harrison and Harley Moore’s
services in the amount of $237 (estimate), 6 haa, 0 puuhara, 0 pupitihara.
Leaf motioned and Leeon
seconded to approve $1,000 payable to employee to assist him fiscally at this
time, but deny bereavement pay in accordance with policy, 5 haa, 0 puuhara, 0
pupitihara (Roy absent for vote).
Robert motioned and Leaf
seconded to provide the 2002 CEDS document and include a letter stating that the
Tribe believes that in 2002 the information was viable, but currently based on
the local economy and decline the Tribe does not feel that it is current. It is
the Tribe’s intention to update the economic development plan, 6 haa, 0
puuhara, 0 pupitihara.
Informational: employee # 2267 will call officials from State and
County to recommend that the community meeting be postponed to January. Also be
available to facilitate with families and officials once meetings are
postponed. She will cancel meeting scheduled for December 18, 2006.
Informational: employee
conduct regarding supervisors discipline and Council Members discipline for unacceptable
behavior by all staff shall be addressed to conclude that all employees shall
be reprimanded for such behavior.
Informational: the NCIDC delegate was unable to be seated due to
bylaws. Tribal Member # 469 will sit on the NCIDC board for one year.
Informational: Arch provided an update of meetings and conferences
with the Yurok Tribe and Hoopa Tribe.
Informational: questions regarding attorney and new employment affecting
partnership will be clarified by Leaf.
Informational: employee’s # 7250 and # 3146
updated the Council on their staffing level report for the Yreka Clinic.
Informational: Employee’s Stephanie Dolan and April Attebury
conference called with the Council to provide an update of the negotiation
meeting being held Monday December 18, 2006 with the State regarding Title IVE.
Next Meeting is set for January 11, 2007 at 5 PM in
Happy Camp, CA.
Robert motioned and Alvis
seconded to adjourn meeting at 10:59 PM, 6 haa, 0 puuhara, 0 pupitihara.
Respectfully Submitted,
________________________________
Arch Super, Chairman
Recording Secretary, Barbara Snider